Administrator/Registrar for the Guardianship Office in Flen

Flens kommun · Vollzeit

FLEN, Schweden

Three municipalities become five. Now we're growing and looking for more wonderful colleagues! WE WANT SWEDEN'S HAPPIEST RESIDENTS. ARE YOU WITH US? In Flen municipality, we are committed to building something sustainable. A community where people thrive, grow, and stay. Our new and bold vision, Flen – Sweden's Happiest Municipality, is more than just words. It is a direction we have chosen together and a reminder of who we serve. In every interaction with a resident, in every decision we make, in every day we shape – we should think with our hearts. And it starts with us. Now we are looking for an administrator for the guardianship office. THE GUARDIANSHIP BOARD AND OFFICE The Guardianship Board is a municipal authority tasked with supervising guardians, administrators, and trustees. Starting January 1st, the board expands when Flen, Gnesta, Strängnäs, Trosa, and Vingåker municipalities collaborate in a joint Guardianship Board, Guardianship Board Sörmland, with an administrative office in Flen. The Guardianship Office's mission is to support the Guardianship Board and Chief Guardian in implementing goals and strategies, preparing decision-making materials, and conducting oversight. The oversight shall ensure that those who have a representative in the form of a trustee, administrator, or guardian do not suffer legal losses. You will become part of a work team characterized by responsibility, collaboration, flexibility, and high standards for legal security and development. You will also work closely with other administrators and registrars within the organization. The role of administrator is important as it often represents the first step in our case handling process. We are committed to maintaining high-quality guardianship operations and we are proud of our work and what we do. We enjoy working together and with our mission! WORK TASKS/RESPONSIBILITIES Do you enjoy being at the center of things and taking responsibility for your own area? Working with filing, handling all incoming mail in both paper and electronic formats, releasing public records, case monitoring, archive matters, and providing support and advice to colleagues on these issues? Then you should apply for this position! Your work includes assessing, registering, and managing public records at the guardianship office in Flen. You assist with service and support to both the operation and the public, and maintain efficient and legally secure filing with high quality. As an administrator/registrar, you are expected to handle the authority's documents in accordance with applicable legislation, regulations, and internal procedures regarding registration and release of public records. Your responsibilities include ongoing tasks such as mail opening, email handling, filing in case management systems, case monitoring and service of documents, as well as distribution of decisions, service of accounting documents, and work with classified documents. The range of cases coming into the authority spans all areas within guardianship operations. The flow is sometimes high, and a natural part of the work is to continuously prioritize the distribution of your work efforts, individually and together with the work team. You will also be involved in work to develop the operation. FOR THIS ROLE, YOU MUST HAVE: Upper secondary or post-secondary education that the employer considers relevant to the assignment. IT skills, particularly the ability to use various digital tools to achieve efficient case handling Good knowledge of the laws and regulations governing document management, such as the Public Access to Information and Secrecy Act, the Administrative Procedure Act, the Freedom of the Press Ordinance, and the General Data Protection Regulation Good communication skills and you can explain and address questions in a pedagogical manner. Express yourself well in both speech and writing in Swedish WE VALUE THIS HIGHLY Experience working as a registrar or document controller in public administration Experience in administrative work within a guardianship administration or other authority Experience working in digital document and case management systems and knowledge of handling classified information YOUR PERSONAL QUALITIES You are thorough, responsible, and structured in your work approach. You have an open mindset, are service-oriented, and have a positive attitude. You enjoy working with others and actively contribute to good collaboration and a positive atmosphere, while being self-driven and taking responsibility for your tasks. You are unpretentious and curious about developing and improving work methods. It is important that you can handle contact with different people in varying contexts in a respectful manner and understand that the well-being of our community residents is our priority. The role involves handling information that requires high integrity, which places demands on a security-conscious approach to work. You work quickly, efficiently, and with high quality even under high workload and tight timeframes. You thrive in a social work environment with many daily points of contact, both internally and externally, and work in line with our vision and high level of service. We place great emphasis on personal suitability. WHY WORK FOR US? In Flen municipality, we want to give you good conditions to thrive both at and outside of work. We offer, among other things, vacation exchange, wellness benefits, and coverage for patient fees up to the high cost threshold – and there are more benefits than that. Many of our workplaces also have good commuting options. Flen City Hall is just a stone's throw from the train and bus station. READY TO APPLY? Applications and interviews are processed continuously throughout the recruitment process. Full-time, permanent position. Start date: January 1, 2027, or by agreement. Individual salary setting. We need to receive your application by September 20, 2026. During the interview, you will need to verify your citizenship. You can do this by showing your passport, or a birth certificate together with a valid ID document. If you are not a citizen of Sweden, EU, EES, or Switzerland, you will instead need to show that you have a valid work permit – or that you are exempt from the requirement for a work permit. Contact person: Jenny Dunberg, Acting Chief of Authority 0157-43 00 71 Trade union representatives can be reached via Contact Center: 0157-43 00 00 NOTE! If you have protected personal information, you should not submit your application through our system. Contact the municipality's website or the Contact Center for instructions.