Administrator for Finance and Governance

Helsingborgs kommun · Vollzeit

Stortorget 17, Helsingborg, Schweden

About the Workplace Future welfare is our great challenge. To meet it, we at the Employment Authority have a very important mission: We enable residents receiving financial assistance to become self-sufficient as quickly as possible, and we also help employers find the right expertise. We meet this challenge with a broad range of adult education and employment initiatives – and we test new ways of working together with the business community, other authorities, government agencies and civil society. To succeed, we must dare to take risks, test new approaches, and find smart solutions. We are approximately 400 colleagues at the Authority, and our role is to give residents the right tools so they can take responsibility for their own development and livelihood. We also coordinate the city's work on migration and integration issues. For more information about Helsingborg and the Employment Authority, please visit helsingborg.se Job Responsibilities We are looking for an administrator for the Finance and Governance unit, which is part of the Authority's staff function. The staff function consists of several units working together to enable efficient and legally compliant operations. The different competency areas of the staff include finance, governance, HR, systems administration, digital development, communications, security and board administration. The job duties consist of administrative work in various areas and will include, among other things, coding of invoices, administration related to procurement processes, as well as administration and follow-up activities. In this role, in addition to working with your immediate colleagues, you will also interact with others within the Authority where you contribute your knowledge and administrative expertise. The duties require you to be thorough and well-organized, while also having the ability to see and understand the bigger picture. You need to be able to work according to established procedures, but also have the ability to identify development needs and contribute to improving work methods to increase quality or simplify administrative work. The role involves independent responsibility for planning, executing and following up on your tasks. We want you to feel at home with us and you will receive an introduction to your duties. We are located in central Helsingborg, just a short walk from Helsingborg C. Qualifications We would like you to: Have completed upper secondary education Have at least 1 year of work experience as an administrator Experience with similar tasks, such as finance administration, invoice handling, follow-up, preparation of materials or administration related to procurement. Have experience working with Excel, Word, Teams, Outlook and SharePoint, and good ability to use digital tools for collaboration, document management and administration. Experience with AI-based tools such as Microsoft Copilot is a merit. Have good teamwork skills Be able to provide good service and communicate well both in writing and verbally Be thorough, well-organized and curious to learn new things Be stress-resistant and flexible and able to handle changing tasks To thrive and succeed in this role, you need to be thorough, well-organized and responsible. You are curious and have an aptitude for picking up new tasks and systems quickly. You can prioritize and handle multiple tasks in parallel and are flexible when circumstances change. Working for the City of Helsingborg Do you want to help create a better city together with the people of Helsingborg? Then you should work for the City of Helsingborg. Here you can use your creativity and drive to make life easier and safer for our residents, visitors and business community. Together with curious and helpful colleagues, you make a difference in people's lives, both today and in the future. A good job today, a better city tomorrow. You can read more about what it's like to work in the city here: https://helsingborg.se/arbete/sa-ar-det-att-jobba-i-staden/ Other Information Recruitment is ongoing and we warmly welcome your application today! Application Deadline: September 24, 2026 Employment Type: Permanent Position Scope: Full-time Start Date: By Agreement Number of Positions: 1 To ensure quality in the recruitment process at the City of Helsingborg, we use the recruitment tool ReachMee. Therefore, we ask you to submit your application via ReachMee by clicking the application link in the ad. In your application, please attach your CV and other documents relevant to the position, such as diplomas or professional credentials. You will also be asked to answer screening questions. If you don't hear from us, please check your spam folder as emails sometimes get filtered there. If you are a job applicant with protected personal information, please contact the recruiting manager mentioned in the ad who will guide you through a secure application process. You should not apply digitally via the application link. Union Representatives https://intranat.helsingborg.se/hr/samverkan-och-delaktighet/fackliga-foretradare/