Administrator at Västervik Correctional Facility

Kriminalvården · Vollzeit

Östra Parkvägen 1, Västervik, Schweden

About the Swedish Prison and Probation Service The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now seeking more employees. Our most important goal is to reduce recidivism – to break the cycle of crime. When we succeed, society becomes safer and more secure for everyone. We are the authority responsible for correctional facilities, probation services, detention centers, and prisoner transportation. Job Description As part of the administrative team at Västervik Correctional Facility, you will primarily work in the facility's client office. There, you will work with processing and registering client documents, such as sentences and decisions. Your duties also include work with archives and document management, mail handling, and managing the agency's incoming emails. You have an important role in ensuring that documents and information are handled correctly and in accordance with applicable regulations. Your work includes both internal contacts within the facility and external contacts where you represent the Swedish Prison and Probation Service to the public and other agencies and organizations. The work requires good knowledge of the principle of public access to official records while ensuring that confidentiality protections are maintained. You may also work with financial administration related to inmates' funds. This may include managing inmates' salaries, benefits and personal funds, petty cash, invoices, as well as internal accounting and follow-up. You may also support correctional officers with questions concerning inmates' finances. Qualifications We are looking for someone who appreciates structure! The administrative work is part of the legal process and therefore requires you to be organized, thorough, and methodical. You are quality-conscious and can make correct priorities at a fast pace. You are self-directed and plan and organize your work efficiently. Since administrative work is a service function, it also requires flexibility and good collaboration skills. To thrive and succeed in your role, it is important that you share the Swedish Prison and Probation Service's core values of a humane view of people, respect for the individual, and belief in human development. You are also aware of and understand how background, culture, and group affiliation affect both yourself and others. Furthermore, through your approach, you are expected to contribute to everyone being treated equally. We place great emphasis on personal suitability. We are looking for someone who has: Complete upper secondary school education in the form of a final transcript or upper secondary diploma Several years of experience with qualified administrative work and strong administrative skills Good skills in Microsoft Office programs Ability to express yourself well in speech and writing in Swedish It is also advantageous to have: Post-secondary education in public administration, economics, administration, or other education deemed relevant by the employer Experience with administrative work in public sector operations Experience with the KVR client administration system Experience working with accounting and financial systems Other Information The Swedish Prison and Probation Service has chosen to eliminate the personal letter requirement and replaced it with selection questions relevant to the position. Your answers to the selection questions and your CV will determine whether you are qualified to proceed in the process. To be eligible for employment with the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security and confidentiality awareness, and compliance with applicable laws. This means you uphold democratic values and the state-based values that apply to the agency's operations. Some positions are classified as security-sensitive, and a security clearance with background check will be conducted before an employment decision is made. For certain security-sensitive positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Read more about security clearance here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ The position may involve wartime placement within the Swedish Prison and Probation Service. Read more about wartime placement here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ Individual salary determination applies. Probationary employment may be applied. The Swedish Prison and Probation Service strives for equal gender distribution and increased diversity. To submit your application, click the application link in the job posting. Questions about how to apply and upload your CV should be directed to Varbi. Questions about specific positions will be answered by the contact person specified in the posting. We kindly but firmly decline direct contact from staffing and recruitment firms and recruitment ad vendors. The Swedish Prison and Probation Service has established contracts with specific providers.