Administrator with Coordinating Responsibilities

GÖTEBORGS KOMMUN · Vollzeit

Göteborgs Stad, Göteborg, Schweden

We are now seeking an administrative coordinator for Hallegatans BmSS and Åbogårdens BmSS in central Hisingen! Do you want a central role where structure, service, and good foresight contribute to quality in our operations? Description of Operations We are a group home under LSS (the Act on Support and Service for Certain People with Disabilities) with a focus on elderly psychiatry and comorbidity. The operations are located in the same building and maintain close collaboration between the units. We provide support and service based on each resident's individual implementation plan. The work involves providing support, motivation, and care in daily life. This could include maintaining routines, planning and preparing meals, cleaning, laundry, and assisting with personal hygiene. Job Responsibilities Your main duties will include: - Plan and coordinate daily staffing at the operations. - Handle short-term absences and book temporary staff. - Register our employees for training, delegations, and more. - Check absences before payroll processing. - Compile statistics, reports, and other operational documentation. - Coordinate the introduction of new employees and temporary staff. - Administer access rights, checklists, and introduction materials. - Keep routines, contact lists, and other governing documents current. - Administer orders, purchases, invoicing documents, and deliveries. - Coordinate practical contacts with, for example, property owners, suppliers, transportation services, and other external parties. - Perform other administrative tasks at the direction of the unit manager and support pedagogue. Qualifications We are looking for someone with completed upper secondary education, preferably with an administrative or care and service focus. The position requires very good skills in Swedish, both spoken and written. You must have passed Swedish 1 or Swedish as a Second Language 1. Experience with administrative or coordinating work, as well as staffing and schedule planning. Good digital competence and experience working in multiple different administrative systems. As a person, you are well-organized, thorough, and good at creating order even when circumstances change rapidly. You can prioritize between different tasks and work independently within the scope of your assignment. The role requires that you are service-oriented, solution-focused, and clear in your communication. You collaborate well with others, have high integrity, and handle sensitive tasks responsibly. You are comfortable reminding, following up, and providing feedback to the unit manager when something needs to be handled. Meritorious Qualifications Post-secondary education in administration, social work, social pedagogy, or another relevant field. Other Information Attach your educational certificate with your application. When you apply, you will describe your knowledge and experience by answering questions instead of submitting a personal letter. If offered employment, you must provide an unopened extract from the Police Criminal Records Register. You are responsible for ordering the extract through the Police website: https://polisen.se/tjanster-tillstand/belastningsregistret/arbete-i-hemmet-med-aldre-och-personer-med-funktionsnedsattning-e-tjanst/ Gothenburg City is actively working to promote equal rights and opportunities and prevent discrimination. As an employee in the Support for People with Disabilities Administration, we offer, among other things: - Secure employment with good terms of employment - Full-time as standard with the possibility of part-time - Introduction upon hiring - Skills development - Health and wellness allowance, bike allowance, and other benefits and offers Gothenburg City applies individual and differentiated salary setting. More information about salary, compensation, and benefits can be found on the Gothenburg City website: https://goteborg.se/wps/portal/start/jobba-i-goteborgs-stad/sa-ar-det-att-jobba-hos-oss/formaner-och-lon You can only submit your application through our recruitment system, as personal information is handled in accordance with the General Data Protection Regulation (GDPR). If you have protected personal information, do NOT apply through the system; instead, contact the responsible recruiting manager. Appointment is contingent on the position not needing to be utilized as part of the administration's or Gothenburg City's restructuring efforts. To recruitment and staffing companies: We have made decisions regarding which recruitment channels we use for this position and therefore decline offers of advertising and recruitment services. We look forward to receiving your application! About Us We are all different. We are also equal and have the same right to a safe home, meaningful activities, and feeling valued. With the right conditions, we can grow, develop, and participate in society on our own terms. Within the Support for People with Disabilities Administration, we provide support, service, and care to children and adults with disabilities and create opportunities for them to live a good and independent life, like everyone else. With 6,200 dedicated employees, we are Sweden's largest support for people with disabilities administration. We work in, among other areas, group homes with special services, day activities, housing support, personal support, and children's and short-term housing. Do you want to be part of creating a more inclusive society? Welcome to us! You are Gothenburg.