Administrator with Archive Management Assignment to the Social Services Administration Center

GÖTEBORGS KOMMUN · Vollzeit

Göteborgs Stad, Göteborg, Schweden

We are now seeking an administrator with an archive management assignment to our Reception and Administration unit in the Social Services Administration Center. Job Responsibilities In your role as an administrator with an archive management assignment, your primary responsibility will be to oversee the management of personal file archives in various archive locations belonging to our administration. This involves ensuring that archive materials are handled in accordance with applicable guidelines and laws, and that the archives are organized and easily accessible. You will also contribute to organizing, categorizing, and digitizing documents and records to ensure they are properly archived and readily accessible for future needs. An important part of the assignment is handling requests for public records in personal matters in accordance with applicable legislation such as the Freedom of the Press Act and the Public Access to Information and Secrecy Act. You will assist the social services in locating and compiling requested records prior to disclosure. You will independently handle the disclosure of certain records, such as certificates and personal registers when consent is provided. In cases where a request requires confidentiality review, social workers are responsible for the assessment. Your primary workplace will be Skånegatan 9A. The archive management assignment is shared with an archive manager for the Staff and Communications unit. You will work closely with the other archive manager, and your work is supervised by the administration's archivist. On a daily basis, you will be part of the Reception and Administration unit, where you will be part of a team of administrators responsible for reception, mail handling, and other social administrative tasks. You are expected to prioritize the needs of the work tasks and operations, which means you act unpretentiously and flexibly. Sometimes you may need to shift focus and support colleagues' responsibilities, and during certain periods additional work tasks beyond the regular ones may arise, such as other administrative duties that belong to the unit's assignment. Qualifications Requirements: Completed upper secondary education Experience working within social services Experience working in Treserva Experience with independent management of personal file archives, including archive disposition Experience handling requests for public records in personal matters, including retrieval and disclosure of records Strong Swedish language skills as you will need to read documents Meritorious: Completion of courses or training in archival management Good digital skills to manage our digital archive system Personal Competencies: We are looking for someone who is thorough. You care that your work is performed correctly and thoroughly, while leaving nothing to chance. The role requires independence and that you are well-organized. You use your time efficiently and work systematically, organizationally, methodically, and ensure that work is completed when it should be. You have good interpersonal skills when interacting with managers, colleagues, and residents in your work. Of course, you understand the importance of good collaboration. Does this describe you? Do not hesitate to submit your application! Interviews may begin during the advertisement period. Other Information In this recruitment process, a personal letter is not a required application document. Instead, you will answer questions where you have the opportunity to describe your competencies and qualifications relevant to the position you are applying for in order to ensure fair selection. A valid extract from the criminal record register must be presented to the employer before an employment offer is made. City of Gothenburg is one of Sweden's largest employers. Our mission is to create a good everyday life for Gothenburg's residents, visitors, and business owners. As an employee of the city, you have a secure employment with many career paths where you get the opportunity for interesting and meaningful work tasks. City of Gothenburg actively works to promote equal rights and opportunities and to prevent discrimination. City of Gothenburg applies individual and differentiated salary setting. Here you can find more information about, among other things, salary statistics. Salary, compensation and benefits - City of Gothenburg Since we have already made decisions regarding the recruitment channels we wish to use for this recruitment, we kindly but firmly decline contact regarding additional offers for competency mediation, advertising and recruitment assistance. About Us We in the Social Services Administration Center work every day to create a better everyday life for residents in central Gothenburg. Our assignments within the social field are many and range from public administration to promotion and prevention initiatives. We work locally but also have operations that serve the entire city to meet our residents' needs. We want to create an equitable and efficient social service with a focus on early intervention for a more equal city. If you are seeking purpose and meaning in your journey and want to work in central Gothenburg - join us!