Administrator - Consulting Assignment

Futuria People AB · Vollzeit

Västerlånggatan 44, Stockholm, Schweden

Are you a meticulous administrator with good system skills and an eye for detail? Then this could be your next job. We are seeking an administrative consultant for a shorter full-time assignment at an established company in certification and quality. You will join an ongoing project where information needs to be quality assured and transferred to a new system used for planning customer assignments. The role suits you if you are organized, responsible, and thorough, and if you have an aptitude for learning different systems quickly. You enjoy working methodically with information, are solution-oriented, and independently find what you need to move forward. You have an eye for detail and notice when something is off, seek information from multiple sources, and ensure that the right information ends up in the right place. Interest in AI and how digital tools can streamline administrative processes is a major plus. This is a consulting assignment, which means you will be employed by Futuria People and work as a consultant for the client. All questions regarding the position and recruitment should be directed to the responsible recruitment consultant at Futuria. About the Company The company is an established player in certification, quality, and control with operations at several locations in Sweden. The organization helps companies ensure quality, safety, and compliance with various standards and regulations. The current business works within food and agriculture with both national and international certification standards. An important part of the work is planning and conducting audits at the company's customers. You will become part of an operation where quality, thoroughness, and structure are central. The work is conducted close to colleagues with specialist expertise in their respective areas, and you will receive clear introductions to the tasks and systems. About the Position You will primarily support the business in transferring and quality assuring information to a new planning system. The work is conducted mainly at the company's office where you have access to a modern work environment and the tools needed to work efficiently. There is a flexible approach to working hours, while the work preferably takes place during regular office hours when the team is available. Your tasks will include: • Transferring and registering information in the company's system • Verifying data against Excel, documents, customer folders, and other internal systems • Ensuring that addresses, contact information, and other data are correct • Checking various parameters in preparation for planning customer assignments • Identifying discrepancies and information that needs to be completed or corrected • Working in Microsoft CRM systems • Collecting questions and clarifications for ongoing coordination with responsible colleagues • Finding efficient working methods with the help of AI tools You will receive practical training alongside an experienced colleague. The goal is that after the initial period, you will be able to independently manage large parts of the work. We are Looking for You • Have previous experience with administrative tasks where you have worked digitally with large amounts of information • Speak and write fluent Swedish • Have good computer skills and find it easy to learn new systems • Have experience working in one or more business management, registry, CRM, or business systems • Are thorough and accustomed to verifying information from multiple sources • Can work in an organized manner and manage multiple information flows simultaneously • Can work full-time during the assignment period • Can work on-site at the customer's office in Stockholm, Solna Meritorious • Experience with Microsoft Dynamics or similar CRM systems • Experience in administration within quality, certification, food, or other operations with clear regulations and processes • Experience with AI tools such as Microsoft Copilot or similar • Interest in identifying how administrative tasks can be streamlined with AI and digital tools What We Offer • A concrete consulting assignment with clearly defined tasks • Practical training and ongoing support from experienced colleagues • Work at an established company in certification and quality • Opportunity to gain experience with systems, processes, and administration within a regulated operation • Possibility of an extended assignment if further needs arise Other Information Start: Immediate Scope: Full-time. Initially 4 weeks with possibility of extension Placement: On-site at client office in Stockholm, Solna Submit your application as soon as possible as selection and interviews are ongoing. The recruitment process is handled by Futuria People and all questions should be directed to the responsible recruitment consultant. Name: Casper Byström Email: [email protected] Does this fit you, or do you know someone who would be a better fit for the job? Feel free to recommend them. Futuria is a comprehensive partner in skills supply for companies primarily in IT, technology, energy, infrastructure, real estate, and construction. We have been recognized with the Gasel Award 2025 as well as awards and finalist placements at the Recruitment Awards, where we were named Recruitment Company of the Year 2023.