Administrative Property Manager

AB PiteBo · Vollzeit

Hamngatan 40, Piteå, Schweden

Administrative Property Manager at PiteBo Do you want a key role where structure, coordination, and responsibility make a real difference in daily property management? We are now looking for an administrative manager who wants to be close support to the property management department at PiteBo and contribute to creating order, quality, development, and progress in the business – We offer a varied and meaningful role with great breadth, where you get the opportunity to influence working methods, create structure, and contribute to a safe, efficient, and well-functioning property management. You will become an important part of the property management organization and work closely with managers, colleagues, and other functions in the business. The position is located in Piteå and you report to the property management director. We offer you on-the-job training, wellness benefits, professional development, flexible working hours, etc. Salary and start date by agreement. Desired start date as soon as possible. About the Position As an administrative property manager, your primary task is to support the property management director and building caretakers in the administrative aspects of property management. You function as a coordinating link between operations, regulatory requirements, documentation, follow-up, and internal working methods. The role also involves supporting operational management matters. We are looking for someone who is organized, takes responsibility, and is confident in driving administrative processes from need to implementation and follow-up. You have a strong ability to bring order to complex information, juggle multiple parallel issues, and collaborate with different functions in the organization. Your Responsibilities • Manage coordination, annual follow-up, measures, and documentation for areas including fire safety, electrical safety, playgrounds, chemicals, shelters, alarms, elevators, and cameras. • Follow up on inspection reports and ensure that measures, documentation, and responsibility distribution are handled in a structured manner. • Coordinate matters related to vehicles, driving logs, trailers, and phones. • Lead, follow up on, and document the property management's work with crisis management and business continuity. • Perform administrative and information-gathering tasks related to procurement and framework agreements and participate in developing procurement documentation. • Contribute to damage prevention work and be the contact person for insurance matters. • Administer, structure, and develop procedures for building caretakers. • Work with Momentum property management system and Momentum BI by structuring rounds, optimizing usage, and producing relevant statistics. • Structure and keep the property management's shared documentation and registers up to date, such as property lists, areas, and building components. • Catch new regulatory requirements and ensure that warranties and maintenance instructions are handled upon completion of projects and handovers. • Analyze results from tenant surveys and contribute to the basis for improvement work. • Support the management and director in strategic work and participate in building caretaker meetings, safety committee, yard group meetings, and conferences. • Investigate questions that need clarification and present materials for management group and investment council. • Participate in viewings of properties for sale and lead presentations at, for example, staff days, yard group conferences, and in some cases board meetings. • Operational management role during director absence Who Are You? • Experience in administrative work, property management, public sector, or other regulated operations. • Experience working with documentation, follow-up, procedures, and quality assurance. • Good digital skills and ability to structure information in systems and shared workspaces. • Good ability to express yourself orally and in writing in Swedish. • Understanding of regulatory requirements, work environment, safety, or technical property management. • Experience in a coordinating role where you function as support, driving force, and link between different parts of the business. Meritorious • Experience working with fire safety, electrical safety, alarms, elevators, playgrounds, chemicals, or other regulatory-controlled areas. • Experience with systematic occupational health and safety work, crisis management, or continuity planning. • Experience with procurement, framework agreements, insurance matters, or damage prevention work. • Experience with Momentum property management system, AktivBo, or similar systems and follow-up tools. • Experience presenting and reporting to groups. Personal Qualities To succeed in this role, you need to be thorough, proactive, and solution-oriented. You have an easy way of building trust, collaborating with others, and at the same time driving issues forward in an independent manner. You are communicative, unpretentious, and have the ability to switch between operational details and strategic big-picture perspectives. Who Are We? PiteBo is the municipal housing company with the important mission to offer attractive rental apartments to a growing population in Piteå. Our operations are to manage and develop 4,000 apartments in different parts of the municipality in a responsible manner, we are to offer good housing and be a serious and reliable landlord for 6,000 tenants, and we are to take responsibility for building new homes and welcoming new residents to Piteå as the city grows. Welcome to Piteå We warmly welcome applicants from other areas to Piteå – A city of just the right size that offers both security and confidence in the future. Piteå is known for its archipelago and nature but also for an environment that combines industry, culture, education, and business. The people of Piteå are described as engaged and open and with a distinctive characteristic dialect - pitemål. Application Deadline: Wednesday, September 25, 2026. Selection is ongoing, so submit your application as soon as possible. If you have questions, feel free to contact our Property Management Director Robert Vikman · [email protected] We look forward to your application!