Head of Administration and Executive Support

Description:

Head of Administration and Executive Support Department: Administration and Executive Support Position Title: Head of Administration and Executive Support Reports to: co-CEO (Strategy and Organizational Development) Organizational Assignment: Chief of Staff / co-CEO Office Scope of Support: Both co-CEOs / partners and company-wide administrative support Key Responsibilities 1. Leading the administrative function Lead, develop, and systematically manage the Administration and Executive Support team to provide reliable, professional, and efficient support to the company and both co-CEOs. Define team roles, priorities, work distribution, service levels, and team member coverage; ensure efficient coordination of support capacity. 2. Establishing service delivery model, prioritization, and work distribution Responsible for establishing the operating model of the Administration and Executive Support department and distributing work among team members based on their specialization, business priorities, and needs of both co-CEOs. Ensure clearly defined responsibilities, continuity of provided support, adherence to confidentiality rules, and efficient management of both company matters and designated personal and family matters. 3. Creating policies, standards, and administrative governance Responsible for proposing, implementing, and continuously improving internal policies, standard operating procedures (SOPs), rules, templates, and standards for the administrative function. Ensure that administrative processes are clearly defined, documented, in compliance with internal rules, and consistently followed across the entire function. 4. Oversight of office operations and administrative services Through the team and external vendors, ensure efficient office operations and administrative support across company locations. Oversee office operations, building management support, visitor management, meeting organization, travel administration, corporate events, document management, archiving, mail handling, inventory management, and other support services. 5. Executive and personal support for co-CEOs Provide confidential and highly professional executive support to both co-CEOs and partners in business and strategic matters. Ensure that designated personal and family matters are handled discreetly, reliably, and with appropriate priority through the team. Serve as the primary contact person for sensitive matters requiring judgment, discretion, or escalation. 6. Top Management Meeting secretariat and task tracking Serve as official secretary for Top Management Meetings. In collaboration with the Chair, Chief of Staff, and the relevant co-CEO, prepare meeting materials, coordinate document flow, draft and finalize meeting minutes, coordinate approvals and signatures, and maintain the official meeting archive. Maintain a register of decisions and action items from top management meetings and ensure that each approved decision is converted into a concrete task with a clearly assigned owner and deadline. Continuously monitor task completion status, consolidate updates, remind responsible parties of approaching deadlines, and escalate overdue, blocked, or unclear tasks to the Chair, Chief of Staff, or relevant co-CEO. 7. Vendor management, budget, and administrative resource management Responsible for the administrative budget, office operations purchases, and vendor relationships within the assigned area. Ensure economical use of resources, high quality of services, compliance with contractual obligations, continuity of key support services, and efficient use of administrative resources. 8. Interdepartmental collaboration and service quality Ensure close collaboration between the Administration and Executive Support department and other company departments. Align provided support with company needs and create a professional, welcoming, and well-organized work environment for employees, visitors, and both co-CEOs. 9. Confidentiality, professionalism, and ethical conductHead of Administration and Executive Support Department: Administration and Executive Support Position Title: Head of Administration and Executive Support Reports to: co-CEO (Strategy and Organizational Development) Organizational Assignment: Chief of Staff / co-CEO Office Scope of Support: Both co-CEOs / partners and company-wide administrative support Key Responsibilities 1. Leading the administrative function Lead, develop, and systematically manage the Administration and Executive Support team to provide reliable, professional, and efficient support to the company and both co-CEOs. Define…

Overview

Type

job

Status

active

Visibility

public

Price

75 000 Kč /month

City

Praha

GPS

50.1029026, 14.3946353copyopen in

Email

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Views

5

Published

23. 7. 2026

Edited

4. 8. 2026

Specifications