Head of Administration and Executive Support

Description:

Jesamine Nel, e-mail: [email protected] Head of Administration and Executive Support Department: Administration and Executive Support Position Title: Head of Administration and Executive Support Reports to: Co-CEO (Strategy and Organizational Development) Organizational Placement: Chief of Staff / Co-CEO Office Support Scope: Both co-CEOs / partners and company-wide administrative support Key Responsibilities 1. Leading the administrative function Lead, develop, and systematically manage the Administration and Executive Support team to provide reliable, professional, and efficient support to the company and both co-CEOs. Define roles within the team, priorities, workload distribution, level of services provided, and ensure effective coordination of support capacity and backup coverage for individual team members. 2. Establishing service delivery model, prioritization, and work distribution Own the operating model of the Administration and Executive Support department and distribute work among team members according to their specialization, business priorities, and needs of both co-CEOs. Ensure clearly defined responsibilities, continuity of support provided, compliance with confidentiality rules, and efficient management of both company matters and designated personal and family matters. 3. Creating policies, standards, and administrative governance Own the design, implementation, and continuous improvement of internal policies, standard operating procedures (SOPs), rules, templates, and standards for the administrative area. Ensure that administrative processes are clearly defined, documented, compliant with internal rules, and consistently followed across the entire function. 4. Oversight of office operations and administrative services Through the team and external service providers, ensure efficient office operations and administrative support across company locations. Oversee office operations, building management support, visitor management, meeting organization, travel administration, corporate events, document management, archiving, mail handling, inventory management, and other support services. 5. Executive and personal support for co-CEOs Provide confidential and highly professional executive support to both co-CEOs and partners on business and strategic matters. Ensure that designated personal and family matters are handled discreetly, reliably, and with appropriate priority through the team. Serve as the primary point of contact for sensitive matters requiring judgment, trust, or escalation. 6. Secretariat for top management meetings and task tracking Serve as the official secretary for top management meetings. In collaboration with the Chair, Chief of Staff, and relevant co-CEO, prepare meeting materials, coordinate document flow, process and finalize meeting minutes, coordinate approvals and signatures, and maintain the official meeting archive. Maintain a register of decisions and action items from top management meetings and ensure each approved decision is converted into a specific task with a clearly assigned owner and completion deadline. Continuously monitor task completion status, consolidate updates, remind responsible parties of approaching deadlines, and escalate delayed, blocked, or unclear items to the Chair, Chief of Staff, or relevant co-CEO. 7. Vendor management, budgeting, and administrative resources Own the administrative budget, office operations-related purchases, and vendor relationships within the assigned area. Ensure economical use of resources, high quality of services, compliance with contractual obligations, continuity of key support services, and efficient utilization of administrative resources. 8. Cross-departmental collaboration and service quality Ensure close collaboration between the Administration and Executive Support department and other company units. Align support provided with company needs and create a professional, welcoming, and well-organized work environment for employees, visitors, and both co-CEOs.Jesamine Nel, e-mail: [email protected] Head of Administration and Executive Support Department: Administration and Executive Support Position Title: Head of Administration and Executive Support Reports to: Co-CEO (Strategy and Organizational Development) Organizational Placement: Chief of Staff / Co-CEO Office Support Scope: Both co-CEOs / partners and company-wide administrative support Key Responsibilities 1. Leading the administrative function Lead, develop, and systematically manage the Administration and Executive Support team to provide reliable, professional, and efficient support to…

Overview

Type

job

Status

active

Visibility

public

Price

75 000 Kč /month

City

Praha

GPS

50.1029026, 14.3946353copyopen in

Email

Show email

Published

15. 7. 2026

Edited

5. 8. 2026

Location

Specifications