Senior Expert

Rīgas valstspilsētas pašvaldības Izglītības, kultūras un sporta departaments

LATVIJA, Krišjāņa Valdemāra iela 5, Rīga, Rīga, Latvia

The Education, Culture and Sports Department of Riga City Municipality (Reg. No. 90011524360) is a municipal institution that implements municipal policy in the fields of education, culture, sports and youth work. We invite applications for a vacant position: Administrative Management Division of Strategic Oversight and Document Management Senior Specialist – Expert We will entrust you with: ensuring that document circulation in the Department proceeds in an organized, timely manner and in accordance with legal requirements; coordinating and monitoring document circulation processes, helping colleagues navigate various record-keeping and document management issues; monitoring the deadlines for document and task completion, reminding colleagues of tasks to be performed when necessary and helping find solutions; evaluating and processing incoming and outgoing correspondence, contracts, orders, protocols and other documents in electronic systems; providing consultations to Department employees and subordinate institutions on document formatting, circulation and document management requirements; helping maintain unified document management standards throughout the Department and its subordinate institutions; participating in the preparation of the Department's annual work plan and strategic documents, compiling and coordinating information from various structural units; monitoring information quality and relevance in planning and document management systems; participating in process improvement, seeking opportunities to organize work more efficiently and in a modern way; being a knowledgeable support to colleagues on document management and record-keeping issues on a daily basis. We expect: higher or secondary specialized education; knowledge of record-keeping, document management and archiving issues; understanding of legal acts in the field of document management and public administration; ability to work with large volumes of information, analyze and systematize data; accuracy, high sense of responsibility and ability to meet deadlines; skill to independently organize work and make decisions within your competence; professional communication and collaboration skills; state language knowledge at the highest level; good digital skills and proficient user-level skills in Microsoft 365 environment (Outlook, Teams, Word, Excel, SharePoint, etc.); experience working with document management systems (ELISS or similar systems) will be considered an advantage. We offer: stable and permanent employment, interesting and dynamic work environment, opportunity to gain valuable work experience in a team with professional and responsive colleagues; opportunity to develop professional skills and knowledge; flexible working hours and possibility of partially remote work; stable remuneration (monthly salary EUR 1495 before taxes); social guarantees (including health insurance after the probation period, annual leave allowance once per calendar year at 50% of monthly salary after one year of service) and paid additional leave of up to 10 working days. To perform the duties of the position, you must use a self-issued national electronic identification solution, i.e. eSignature eID, eSignature mobile or eSignature card. Send a motivated cover letter and CV electronically by 23.09.2026 to the Personnel Management Division of the Education, Culture and Sports Department of Riga City Municipality at e-mail [email protected]. Information by phone 67026819, 67026826. Information about selection results will be provided to those candidates who receive an invitation to interviews. Your personal data controller is Riga City Municipality (Education, Culture and Sports Department of Riga City Municipality). Address Rātslaukums 1, Riga, LV-1539. The purpose of personnel selection is to determine the most suitable candidate with whom the municipality can establish an employment relationship. More information about the processing of the candidate's personal data is available in the Regulations on Personnel Selection Privacy Policy.