Executive Assistant - Fjärås

Eustaff is a company that sees strength in diversity and values different perspectives. With operations in several countries across Europe and the world, we have extensive experience working with and creating successful teams that benefit from their employees' different cultures, backgrounds, and skills. We offer opportunities within a wide range of industries and ensure that each candidate and client receives the best solution based on their unique needs. For us, quality, commitment, and long-term thinking are the foundation of everything we do. Would you like to be part of an international and dynamic team where you can develop and make a difference? Welcome to apply for a job with us! Executive Assistant to Scandia Pumps AB Would you like a central role close to company management in a successful and growing family-owned company? Scandia Pumps AB is seeking an experienced, organized, and proactive Executive Assistant who wants to take significant responsibility and function as qualified support to company management. Scandia Pumps is a family-owned company that imports and manufactures pump stations and pump systems for wholesalers, municipalities, and industry throughout the Nordic region. The company has over 25 employees, generates revenue of approximately 125 million kronor, and has experienced strong annual growth. This is a new position created to strengthen the organization as the business grows. The role suits you if you enjoy creating structure, managing many parallel tasks, and ensuring that assignments are actually completed. About the Role As an Executive Assistant, you work close to company management and have a broad and varied role with administrative, organizational, and coordinating tasks. An important part of the job is creating structure in daily operations, prioritizing matters, preparing decision-making materials, and independently following up on issues within the organization. This is therefore more than a traditional assistant role. We are looking for someone who takes ownership of their tasks, stays one step ahead, and ensures that matters progress from start to finish. Example Responsibilities Manage and prioritize email, correspondence, and calendar. Plan and coordinate meetings, bookings, and other activities. Prepare agendas, meeting materials, and decision-making documents. Write and compile emails, letters, reports, and other documents. Document and follow up on decisions, activities, and deadlines. Follow up on matters with managers, employees, customers, suppliers, and other external parties. Compile information and materials for management decisions. Support HR administration, recruitment, and personnel-related documentation. Assist with company policies, internal communications, and management documentation. Organize business travel, hotels, meetings, trade shows, and other events. Prepare presentations, spreadsheets, and reports. Conduct research and information gathering on business-related matters. Manage contact with insurance companies and any claims. Support certain marketing activities, such as LinkedIn content. Handle confidential company and personnel information with the highest discretion. Who We're Looking For We are primarily seeking a person who is organized, responsible, and proactive. You are comfortable working independently and have the ability to prioritize when many things happen at once. We would like you to: Have experience as an Executive Assistant, CEO Assistant, management assistant, Personal Assistant, or from a similar qualified administrative role. Have excellent organizational skills and be able to maintain overview of multiple parallel activities. Be proactive and take your own initiative. Take responsibility for tasks and follow them through to completion. Have good judgment and be able to determine which matters need to be brought to management and which you can handle independently. Be confident in contact with colleagues, customers, suppliers, and other external parties. Communicate professionally and clearly, both verbally and in writing. Have good knowledge of Microsoft Outlook, Word, Excel, PowerPoint, and Teams. Be accustomed to handling sensitive and confidential information. Maintain structure and calm even when priorities change rapidly. Strong skills in both Swedish and English are important for this position. We're Looking for Someone Who Gets Things Done To succeed in the role, you need to be more than administratively skilled. You need to enjoy taking responsibility, following up, and driving matters forward. When something is missing, you don't just wait for the next instruction. You contact the right person, gather the information needed, prepare the matter, and ensure the issue moves forward. Over time, you will develop a deep understanding of the business and become an important part of the daily work around company management. What We Offer For the right person, this position offers an opportunity to have a central and significant role in a successful and growing family-owned company. You will have a varied workday, significant responsibility, and the opportunity to work closely with both management and various parts of the business.

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