Development-Focused Planning Secretary at the School Placement Unit

Description:

Ref: 20261708 Duties We now need to expand our teams at the School Placement Unit based on the implementation of new systems and development of our processes in light of the needs we see in our operations. That's why we're asking you: would you like a key role where your expertise makes a difference for thousands of students every day? Then you're the person we're looking for at the School Placement Unit! As a planning secretary with us, you will be an important link between guardians, schools, the department's divisions, and other departments within the City of Malmö. Here you get to combine lawful public administration with citizen service in a role characterized by variety and responsibility. With us, you will work in our areas of school placement, school transport, and school attendance where you handle, manage, administer, and make decisions in cases. When needed, you also represent the committee in the administrative court. You provide reliable support to the department's schools and guide citizens primarily via email and telephone with professional conduct. You contribute to our improvement work where you analyze data, investigate, and translate insights into concrete measures that make our operations even better. Qualifications We're looking for someone with an academic degree in social sciences or another degree that the employer considers equivalent. It is a requirement that you have two years of previous work in public administration including public authority exercise and decision-making. You also need to have a good ability and experience in learning new systems. It is beneficial if you have good knowledge of Excel or Excel-based systems. Since this position involves many points of contact in both spoken and written form, your Swedish needs to be good. As a person, you need to be collaborative and able to independently plan and organize your work. You are naturally structured and enjoy working in a service-oriented manner. To thrive and succeed in this role, it is also important that you have a flexible approach and the ability to prioritize your tasks. We look forward to your application! About the Workplace "The Quality and Public Authority Division is one of four overarching support functions at the Primary School Department. The division's mission is to create conditions for equivalence, lawfulness, and good goal achievement for students by providing qualified support and advice to schools, department management, and the primary school committee. The division coordinates various department-wide processes and also provides internal management and support within the department. By developing qualitative decision-making and analysis materials and identifying development opportunities, the Quality and Public Authority Division assists the principal in achieving both national and municipal goals. The division consists of three units: the Communications Unit, the Quality and Investigation Unit, and the School Placement Unit." The Primary School Department—the city's largest department with approximately 80 schools, 6,500 employees, and 36,000 students—offers a workplace for everyone. Here we want to grow, develop, and be challenged in our learning together—every day. We ensure that everyone has a good work environment and invest in leadership. Together, we all work for every student's best school! The City of Malmö's operations are organized into 14 departments. Our common mission is to create welfare and sustainable societal development. Together with the people of Malmö, we develop an even better city to live, work, and be in; diversity, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here. Read about the City of Malmö as an employer here https://site201.reachmee.com/malmostad/malmo.se/jobb Position Information Employment Type: Permanent Scope: Full-time Number of Positions: 1 Start Date: By Agreement Other Please note that at the City of Malmö, we have removed the personal letter from the application process and replaced it with selection questions, to create a more inclusive recruitment process and an efficient candidate experience for you as a job applicant with us. Your answers will be an important part of our selection work. According to the School Act, presentation of a certificate from the Police's crime and suspicion register is required when employed in preschool, school, and school childcare. To protect your personal integrity, we ask you not to attach a certificate from the crime and suspicion register in your application to us. If it becomes relevant for the position you are applying for, we will request this later in the process. If you want to be prepared, you can obtain the certificate here: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ The City of Malmö strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to us as an employer being able to meet the needs of the people of Malmö. To submit your application, click apply below. If you have any questions about the position, contact the contact persons listed in the announcement. Your application documents are public documents and are handled according to the principle of public access. If you have a decision regarding protected personal data, we ask you to contact the announcement's contact person for an alternative route.Ref: 20261708 Duties We now need to expand our teams at the School Placement Unit based on the implementation of new systems and development of our processes in light of the needs we see in our operations. That's why we're asking you: would you like a key role where your expertise makes a difference for thousands of students every day? Then you're the person we're looking for at the School Placement Unit! As a planning secretary with us, you will be an important link between guardians, schools, the department's divisions, and other departments within the City of Malmö. Here you get to combine…

Overview

Type

job

Status

active

Visibility

public

City

Malmö

Address

Malmö stad August Palms plats 1

GPS

55.6233612, 13.0450883copyopen in

Email

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3

Published

17. 7. 2026

Edited

5. 8. 2026

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