Development-Driven Planning Secretary for the School Placement Unit

Description:

Ref: 20261698 Job Responsibilities The School Placement Unit now needs to temporarily expand our teams to implement new systems and develop our processes based on the needs we see in our operations. That's why we're asking you: would you like a key role where your expertise makes a difference for thousands of students every day? If so, we're looking for you at the School Placement Unit! As a planning secretary with us, you'll be an important link between guardians, schools, the municipality's departments, and other departments within Malmö City. Here you'll combine legally secure administrative procedures with service to the public in a role characterized by variety and responsibility. With us, you'll work in the areas of school placement, school transportation, and school attendance, where you handle, manage, administer, and make decisions in cases. When needed, you'll also represent the board in the administrative court. You're a reliable support for the municipality's schools and guide citizens primarily via email and telephone with professional service. You contribute to our improvement efforts by analyzing data, investigating, and translating insights into concrete measures that make our operations even better. Qualifications We're looking for someone with an academic degree in social sciences or another degree that the employer deems equivalent. It's a requirement that you have 6 months of previous experience in public administration, including administrative decision-making. You also need to have a good ability and experience in learning new systems. It's beneficial if you have good knowledge of Excel or Excel-based systems. Since this position involves many contact points in both speech and writing, you must have good Swedish language skills. As a person, you need to work well with others and be able to independently plan and organize your work. You need to be well-organized and enjoy working in a service-oriented manner. To thrive and succeed in this role, it's also important that you have a flexible approach and can prioritize your tasks. We look forward to your application! About the Workplace The Quality and Administrative Department is one of four key support functions in the Primary School Administration. The department's mission is to create the conditions for equal treatment, legal certainty, and good goal achievement for students by providing qualified support and advice to schools, administration management, and the primary school board. The department coordinates various cross-administrative processes and also provides internal management and support within the administration. By developing quality-based materials for decision-making and analysis, and identifying development opportunities, the Quality and Administrative Department helps the main education provider achieve both national and municipal goals. The department consists of three units: the Communications Unit, the Quality and Investigation Unit, and the School Placement Unit. The Primary School Administration – the city's largest administration with approximately 80 schools, 6,500 employees, and 36,000 students – offers a workplace for everyone. Here we want to grow, develop, and be challenged in our learning together – every day. We ensure everyone has a good work environment and invest in leadership. Together, we all work for every student's best school! Malmö City's operations are organized into 14 departments. Our common mission is to create welfare and sustainable community development. Together with Malmö residents, we're developing an even better city to live, work, and be in; our differences, life experiences, and talents make Malmö a smart city in the heart of Europe. The world's knowledge is here. Read about Malmö City as an employer at malmo.se/jobb Job Information Employment Type: Fixed-term employment until 2026-12-31 Scope: Full-time Number of Positions: 2 Start Date: As soon as possible Other Information Please note that Malmö City has removed the personal cover letter from the application process and replaced it with selection questions, to create a more inclusive recruitment process and an efficient candidate experience for job seekers with us. Your answers will be an important part of our selection process. According to the Education Act, disclosure of an extract from the police's crime and suspicion register is required when employed in preschool, school, and school childcare. To protect your personal integrity, we ask that you do not attach an extract from the crime register to your application. If it becomes relevant for the position you're applying for, we'll request this later in the process. If you want to be prepared, you can obtain the extract here: https://polisen.se/tjanster-tillstand/belastningsregistret/skola-eller-forskola/ Malmö City strives for employees to represent the diversity that exists in our city. We therefore welcome applicants who can contribute to our ability as an employer to meet the needs of Malmö residents. To submit your application, click the apply button below. If you have any questions about the position, contact the contact persons listed in the ad. Your application materials are public records and are handled according to the principle of public access. If you have a decision regarding protected personal data, we ask you to contact the ad's contact person for an alternative process.Ref: 20261698 Job Responsibilities The School Placement Unit now needs to temporarily expand our teams to implement new systems and develop our processes based on the needs we see in our operations. That's why we're asking you: would you like a key role where your expertise makes a difference for thousands of students every day? If so, we're looking for you at the School Placement Unit! As a planning secretary with us, you'll be an important link between guardians, schools, the municipality's departments, and other departments within Malmö City. Here you'll combine legally secure…

Overview

Type

job

Status

active

Visibility

public

City

Malmö

Address

Malmö stad August Palms plats 1

GPS

55.6233612, 13.0450883copyopen in

Email

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Views

6

Published

15. 7. 2026

Edited

5. 8. 2026

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Specifications