Education Administrator Sought for the Swedish Defence University (Temporary Position)

The Swedish Defence University is an internationally leading educational institution in defense, crisis management, and security. We offer a unique academic environment where civilian and military perspectives meet. We educate civilian and military leaders, experts, and researchers who analyze and manage today's and tomorrow's crises and security challenges. The Swedish Defence University trains Sweden's officers and leads the academic development of the officer profession. We conduct research in law with a focus on operational law and international humanitarian law, defense systems, war science, leadership and management, military history, and political science. About the Workplace The position is located at the Study Administration Section within the Research, Education, and Student Affairs Division (FUS) at Operations Support in Stockholm. Job Responsibilities Your tasks will primarily consist of exam administration. This includes preparations and follow-up activities related to classroom exams, and you will work closely with the university's exam coordinator to ensure a lawful and well-functioning exam process. Your role includes, among other things, informing and answering questions from our students, completing materials and participant lists, copying exams and other materials, and packaging exam materials. It may also involve ongoing contact with instructors or booking exam proctors and rooms. You will be present during exams as needed and provide support as an exam proctor, which may also include some support with digital exams. You will also distribute written and graded paper exams to students at our student desk. The number of scheduled exams varies throughout the year and work tasks vary based on operational needs. The role therefore also includes other tasks within the study administration area, as well as providing administrative support to the division's management and serving as support or substitute for other functions within the division when needed. Work may occasionally occur in the evenings and on weekends. Who Are We Looking For? We are looking for you who have: Relevant academic education or other experience that the employer deems equivalent. At least one year of relevant and current experience in administration within public sector or government agencies. The ability to communicate fluently in both Swedish and English, both orally and in writing. Experience using Microsoft 365. It is a merit if you have experience with: Education/study administration at universities or higher education institutions. Working with TimeEdit, Inspera, and Ladok. Personal Qualities We are looking for you who have a service-oriented and unpretentious approach. You tackle work tasks with a flexible and solution-oriented mindset. Your communication skills are excellent, you enjoy collaborating with others, and you easily build good relationships. You are responsible and have a strong ability to structure and organize your work, performing your tasks with accuracy and within set timeframes. Great importance will be placed on personal qualities. To thrive with us, you need to be an engaged and present individual who wants to contribute to the Swedish Defence University's professional development, collegial collaboration culture, and social cohesion. It comes naturally to you to share your knowledge and help create a rewarding and good work environment. About the Position This is a full-time temporary position until August 31, 2027, with a possible opportunity for extension. Employment at the Swedish Defence University may require security clearance for classified placement, which includes background checks and, in some cases, security interviews with the Security Police. The position may include war placement. If you are already designated for war placement in your current position at a government agency and your expertise is needed in the Swedish Defence University's war organization, negotiations will take place between the relevant agency and the Swedish Defence University regarding your placement. Start Date By mutual agreement. Salary and Benefits The Swedish Defence University applies individual salary setting. Benefits for employees at the Swedish Defence University - FHS/Benefits/employee. Application Your application should include a CV and a personal letter and be submitted via the Swedish Defence University's recruitment system by clicking the "Log in and apply for the job" link on the job posting page. Mark your application with reference number HR 163/2026. Your application must be submitted no later than September 10, 2026. A complete application must be received by the Swedish Defence University no later than midnight on the final application deadline, CET/CEST (Central European Time/Central European Summer Time). If there is not an even gender balance, the Swedish Defence University may, given equal or largely equal qualifications among applicants, employ the candidate from the underrepresented gender. We welcome your application no later than September 10, 2026! For contact with employee organizations at the Swedish Defence University, email [email protected], OFR/[email protected], and OFR/[email protected]. We decline offers of recruitment and advertising assistance due to government procurement regulations.

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