Procurement Coordinator

Do you want to be part of making Gävle even better with us? At Gävle Municipality, we work actively together to provide our residents with a safe and inspiring environment. We offer you a trusting workplace where you can develop in your work and grow as a person. We welcome your application! The Technical Department works with traffic issues as well as planning, operations, management, and development of municipal land. Within the department there are units for Strategy and Development, Projects and Development, Operations and Management, and Land Management. This position is placed in the Projects and Development unit, which is the department's operational driving force for change. Within the unit, we are responsible for driving all projects within the municipality's investment and development portfolio. We work on behalf of the Building and Planning Committee and the Municipal Executive Board in the role of building client and operator. Currently the unit has nine project managers, one designer, and one environmental engineer, and will now be expanded with a procurement coordinator. 1 position(s). JOB RESPONSIBILITIES In your role as procurement coordinator, you will have a central and coordinating function with the mission to support and drive procurements across the entire technical department. You will work closely with the operations teams and play an important role in creating conditions for well-functioning, sustainable, and cost-effective solutions. You will provide support on procurement matters throughout the entire process from need identification through contract and follow-up, and have the opportunity to influence both work methods and results. The role involves close collaboration with the municipality's procurement unit, where you are responsible for understanding the operations teams' needs and ensuring that procurements are carried out in a structured and efficient manner. Procurement Coordinator is a new role within the department, and the assignment will be shaped and developed over time based on the department's needs. This gives you the opportunity to influence both the content of the role and working methods in this area. Your main responsibilities: • Participate in work on procurements related to construction contracts and framework agreements for construction work, operations and maintenance, as well as consulting services. • Provide expert support and advice through qualified legal and business expertise to the operations teams throughout the entire process from early needs analysis to contract signing. • Participate in developing request for proposal documents, contracts, and evaluations to ensure that the procurement process is cost-effective and complies with applicable legislation. • Manage contracts through monitoring of agreements, handling contract changes, and contributing to efficient contract management. • Serve as the operations unit's responsible person for the municipality's procurement tools. • Support the operations teams in case of any appeals of procurement decisions. • Act as a link between the operations teams and the Procurement Unit. • Work with process development by identifying and implementing improvements in procurement processes to ensure efficiency and legal certainty. QUALIFICATIONS We are looking for someone with experience in procurement matters and who thrives in a role where conditions and needs may change. You are flexible, adapt easily, and appreciate the opportunity to help shape how a new role develops over time. To be suitable for this position, you have: • Relevant university or college degree in, for example, law, engineering, economics, or procurement/purchasing, or other education or experience that the employer considers equivalent. • Experience working with procurement processes, as a buyer or supplier. • Excellent knowledge of Swedish, both spoken and written. It is a merit for the position if you have: • Experience with different parts of the procurement process such as needs analysis, requirement specification, evaluation, contract drafting, contract monitoring, and providing statements in appeals of award decisions. • Knowledge of the Public Procurement Act and/or the Procurement Act for the supply sector. • Experience with procurements in the construction, civil engineering, or real estate sector. • Knowledge of standard contracts such as AB 04, ABT 06, ABK 09, and ABFF. Your personal skills are important for you to thrive and succeed in this role. You are: • Collaborative: You have an unpretentious approach and work well with people in different roles and functions. You are receptive to others' perspectives and contribute to solutions that work for the department as a whole. • Flexible: You are open to changing conditions and easily adapt your work methods to the department's needs. You can switch between different issues and are prepared to contribute where needed. • Communicative: You communicate clearly in speech and writing. You interact and inspire confidence in different contexts and adapt your language to different situations, purposes, and audiences. • Structured: You work methodically and have good ability to plan, prioritize, organize, and follow up on your work. You create structure that helps you drive work forward and achieve results. We warmly welcome your application! Employment form: Permanent position. Duration: Permanent; Start date: Immediate or by agreement. Working hours: Daytime. We offer you You are important to us! As an employee at Gävle Municipality, you have: • Generous vacation benefits, and as a new employee you also have the right to paid vacation during your first year of employment • Reimbursement for wellness and fitness when you have been employed for more than three months • Several different insurance benefits through our collective agreements, for example sick leave insurance and occupational injury insurance are included. Read more about our benefits here: https://www.gavle.se/formaner Our values Quality, service, and collaboration are the most important success factors for fulfilling our mission in the best way possible. To do the right things and act wisely in our daily work, it is important that we base our actions on our shared values. Read more about us as an employer and what it's like to work at Gävle Municipality here: https://www.gavle.se/jobbahososs Here you can read more about our organization: https://www.gavle.se/organisation Gävle Municipality is part of the Finnish administrative area. If you therefore speak Finnish in addition to our other competency requirements, it can be an asset.

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