Chief of Staff, Technical Administration

Östersunds kommun · Full-time

Hyggesvägen 15, Östersund, Sweden

The Technical Administration department within Östersunds municipality has a need to strengthen its security and preparedness organization so it operates across the entire administration and in collaboration with the entire municipal organization. The foundation of security and preparedness work within the administration is that there are complementary competencies and an understanding of the whole, with the common goal of creating safe, robust, and resilient operations. Therefore, the administration staff will be increased with a number of roles, which is why we now see the need for a Chief of Staff who takes responsibility for the entire staff group. All employees are part of a common whole but with a shared mission. We have different specialist areas. We have clear primary responsibilities. We work in common processes. We are measured on the whole, not just our own area. Your New Position As Chief of Staff/Deputy Director of Administration, you are responsible for leading, coordinating, and developing the administration's staff function. The administration staff also includes the administration's security organization, which operates across the entire Technical Administration. You ensure that the administration's leadership and operations receive support in the areas of security, preparedness, economics, governance, monitoring, internal control, insurance matters, environment, procurement, and board administration. In this role, you are the Director of Administration's closest support and deputy, with particular responsibility for translating political decisions into practical measures. You are part of the administration's management group and thereby contribute to the administration's overall development and results. Östersunds municipality, as a geographically responsible authority at the local level, is an important actor in the development of total defense in Jämtland. The position is classified in a security class requiring Swedish citizenship and will involve security vetting and background checks. Areas of Responsibility Manage activities, personnel, and economics within the administration staff. Lead work to develop the staff as strategic support for the entire administration. Create structure, working methods, and collaboration between the staff's various functions and the administration's operations. Be the Deputy Director of Administration and represent the administration internally and externally as needed. Ensure that the administration's governance, monitoring, and management processes function effectively and in accordance with the municipality's overarching governance. Support the administration's managers in governance and development matters. Ensure quality in decision-making materials, case handling, and monitoring. Ensure that legal requirements, guidelines, and municipal governance documents are complied with. Ensure qualitative analyses and decision-making materials based on adequate monitoring. Ensure that board processes are conducted fairly and efficiently. We Are Looking for You If you feel that you fit this description and want to contribute to shaping Östersunds municipality. Qualifications Requirements: Academic degree in, for example: Public Administration, Political Science, Economics, Social Sciences, Law Several years of experience as a manager with personnel, operations, and budget responsibility. Experience working in a politically governed organization. Experience in strategic management. Experience in operations development and change management. Experience in preparing decision-making materials for management and political bodies Knowledge of: Administration and Municipal Law Security Protection Act and Security Protection Regulations Information security and information classification Data Protection Regulations (GDPR) Security vetting and personnel security Risk management and internal governance Public Access to Information and Confidentiality Legislation Meriting: Leadership training Completed courses in public governance and management Completed courses in security, preparedness, or crisis management Experience from operational areas for which the Technical Board is responsible. Experience leading specialist functions. We Are Looking for You As a clear and confident leader with a pedagogical approach. You find it easy to build and develop good relationships and create trust through collaboration and open communication. Through your leadership, you engage others, create participation, and contribute to the business achieving its goals. How the Recruitment Process Works Interviews may take place on an ongoing basis. We want you to include a CV and cover letter with your application. Grades/certificates do not need to be sent initially. We will ask you to supplement these if an interview becomes relevant. Östersunds municipality has, prior to advertising, considered the choice of advertising channels and therefore requests that recruitment firms and advertising sales representatives do not contact us. What Do We Offer? Östersunds municipality offers you benefits such as paid vacation from the first year of employment, vacation switching, wellness allowance, or wellness hours. Through our benefits portal, you can access independent pension advice and a range of discounts and offers. You can also receive quick and professional support from various specialists, such as psychologists, lawyers, and economists, through the Personnel Support service. You can read more about our benefits on our website: https://www.ostersund.se/naringsliv-och-arbete/jobba-hos-oss/sa-har-jobbar-vi/lon-och-formaner.html About Technical Administration Come and help build important municipal services for our citizens as well as for the municipality's operations. Our operations are very broad. We work with everything from park maintenance, waste management, recycling, and facility maintenance to snow removal, land and construction work, water treatment, meal preparation, cleaning, and sanitation.