In Knivsta, you can feel the spirit of the future. Located between Stockholm and Uppsala, just a stone's throw from Arlanda, the location is attractive and Knivsta is growing rapidly. Every day we actively build a sustainable society with proximity to both the big city and peaceful nature. Would you like to work in an innovative future-oriented municipality where you develop and can make a difference? And do you sympathize with our shared values of participation, engagement, and clarity?
Welcome to us!
Alsike School is a preschool through grade 6 school in Knivsta Municipality. The school currently has approximately 350 students. About 50 staff members work at the school. Teachers at the intermediate level work in a 3-teacher system where 3 teachers jointly are responsible for all students in the grade level. The school also has a student welfare team consisting of school leadership, special educator, counselor, school nurse, and school psychologist.
1 position(s).
WORK TASKS
We are now seeking a school administrator who wants to take a central role in the operations. With us, the school administrator is much more than an administrative function—you are the rector's closest administrative support, an important part of the school's daily management, and a key person for ensuring that operations run smoothly and professionally.
You will be the hub between students, guardians, staff, authorities, and school leadership. The role suits you if you thrive with responsibility, enjoy creating structure, and like to solve problems before they arise. With us, you get varied, independent, and developmental work where you have great opportunity to influence. You become an important part of the school's management and work closely with the rector on matters concerning students, staff, organization, and development.
Administrative support to school leadership
- Be the rector's and assistant rector's closest administrative support.
- Coordinate and follow up on administrative processes.
- Prepare materials, documents, mailings, and information materials.
- Assist in planning and implementing school operations.
- Contribute to developing efficient administrative routines and working methods.
Personnel administration
- Handle sick leave and fitness clearances.
- Temporary staff procurement and management.
- Administrative support in recruitment.
- Onboarding of new employees.
- Personnel registration in operational systems.
- Handle leave, personal leave, and employment administration.
- Support in personnel-related administrative matters.
Student administration
- Student registration and administration.
- Handle school placements, student lists, and student documentation.
- Archive grades, national tests, and other regulatory documents.
- Handle protected personal information.
- Contact with school transportation, native language unit, authorities, and other external stakeholders.
- Book interpreters and administrative support services.
- Service and communication
- Manage the school's reception, phone, and email.
- Be the school's face outward in contact with guardians and visitors.
- Coordinate information mailings and communication.
- Plan and support meetings, conferences, and study days.
- Handle purchases and orders according to the municipality's agreements.
Digital administration
- Work in the school's administrative systems.
- Handle access rights and certain IT-related matters.
- Support staff in using administrative systems.
- Contribute to developing digital working methods and routines.
QUALIFICATIONS
We are looking for you who
- Have experience with qualified administrative work.
- Experience with IST.
- Have very good organizational ability.
- Are self-directed, responsible, and solution-oriented.
- Have very good computer skills and find it easy to learn new systems.
- Have good ability to express yourself in speech and writing.
- Thrive working at a high pace where you need to prioritize between different tasks.
- Have a professional, service-oriented, and trust-building manner.
Merits
- Experience working in schools or other public sector operations.
- Experience with student and personnel administrative systems.
- Knowledge of public access to information and confidentiality, GDPR, and school legislation.
- Experience providing administrative support to a manager or management group.
Salary form: Monthly salary.
Employment form: Permanent employment.
Duration: Start date October 1, 2026.
Interviews will be conducted on an ongoing basis, so please submit your applications.
Employment includes an obligation to be on civil defense duty, unless you are already assigned by another actor. Read more about civil defense duty at www.knivsta.se
Knivsta Municipality wants to utilize the qualities that equal gender distribution and ethnic and cultural diversity bring to operations.
Use the link in the ad to apply for the position.
Do you have a protected identity?
Contact the recruiting manager before you submit your application so you can receive information about how your application can be handled safely without your personal information being registered openly in the system.
If you have questions about the position, you are welcome to contact the contact person in the ad.
We use e-recruitment to streamline and quality assure the recruitment process. All your information is saved to your CV account and you can easily log in and update your information whenever you want. Please fill in your information as carefully as possible to provide an accurate picture of yourself. Information is processed and stored according to the data protection regulation.
We warmly welcome your application!
In preparing the recruitment process, we have made decisions about recruitment channels and marketing. We therefore firmly decline contact from media sales representatives, recruitment websites, and similar.In Knivsta, you can feel the spirit of the future. Located between Stockholm and Uppsala, just a stone's throw from Arlanda, the location is attractive and Knivsta is growing rapidly. Every day we actively build a sustainable society with proximity to both the big city and peaceful nature. Would you like to work in an innovative future-oriented municipality where you develop and can make a difference? And do you sympathize with our shared values of participation, engagement, and clarity?
Welcome to us!
Alsike School is a preschool through grade 6 school in Knivsta Municipality. The school…