Senior Registrar for Sollentuna Municipality's Central Records Group

Sollentuna kommun · Full-time

Turebergs Torg 1, Sollentuna, Sweden

Would you like to take a key role in ensuring legal security, structure, and smooth processes for the entire municipality? We are now hiring a senior registrar for our central records group. Sollentuna Municipality has a centralized records group. Together with five other registrars, you will support the municipal administrations. You will be primarily responsible for one or more records systems, but you will solve tasks together within the group. This way, you become part of a secure work environment where you can continue to grow as a registrar. The records group is part of the office unit, which consists of 15 employees working with information management, board administration, investigation, and system administration. The unit is led by a head of office. Responsibilities As a registrar, you will work with recording incoming and outgoing mail, setting up and distributing cases, handling requests for public documents, answering questions from the public, and maintaining records. You will work closely with the office's information managers/information security officers and archivist to maintain good routines for secure information management at all levels. Together, you will ensure that the office's employees are well trained in secure information management and handling of public documents. You will also be responsible for training office employees in our document and case management system Ciceron, where you will function as a superuser. Qualifications We are looking for someone who: - Has training as a registrar or equivalent knowledge acquired through work experience - Has at least a couple of years of practical experience working in records management or information management - Has good knowledge of, and practical experience with, the Freedom of the Press Act, the Administrative Procedure Act, the Public Access to Information and Secrecy Act, the General Data Protection Regulation, and the Archives Act - Has good knowledge of other legislation governing information management in public administration - Is experienced in working with digital document and case management systems and is technically self-reliant; you quickly learn new systems and routines - Expresses yourself well in Swedish, both verbally and in writing We consider it highly meritorious if you have experience as a municipal registrar or registrar in a centralized function, and especially meritorious if you have previously worked in the Ciceron case management system. In this recruitment, we place great emphasis on your personal suitability. As a person, you are self-directed and have a good ability to both plan your own work and collaborate with others. You are service-oriented and accustomed to quickly adapting to new contexts, and you use your specialist knowledge to raise the knowledge level throughout the organization. Registrar positions may be placed in a security classification, and a passed security clearance is required for the position. Application We have chosen not to use a personal letter as a selection method. Instead, you will answer a couple of selection questions with your application. What We Offer Welcome to Sollentuna – a municipality full of possibilities! Together, we make Sollentuna better every day for our residents, entrepreneurs, and organizations. We have clear and ambitious goals to create security, welfare, and sustainable growth. We offer you a meaningful and enjoyable job in a stable environment where the level of ambition is high. With us, you will find fantastic colleagues who want to make a difference for others. We are now looking for someone who is innovative, responsible, and welcoming. Join us on our journey toward creating Sweden's most attractive municipality!