Records Manager for Tellus Group

Tellusgruppen AB · Full-time

Drottninggatan 86, Stockholm, Sweden

Do you want to build Tellus Group's new records management function? Tellus Group AB (publ) is seeking a records manager who wants to establish and take responsibility for the group's management of public documents, record-keeping and archives, ahead of the Public Access to Information and Secrecy Act coming into force for independent preschools, primary schools, upper secondary schools and after-school centers from January 1, 2027. A role where you make a difference from the start This is not a role where all routines are already in place. You get to help build the records management function, shape the working methods and create a structure that works in daily practice for our preschools and schools. You will have operational responsibility for record-keeping, confidentiality assessments and archive management. At the same time, you are not alone. You report to the administrative director and work closely with the group's legal counsel, who is responsible for legal matters regarding public access and confidentiality. Together you ensure that the group is well prepared for the legislative change and that work continues to function safely, efficiently and with legal certainty. What you will do Build up and develop procedures for record-keeping, archives and document management. Prepare clear training and support materials for the operations. Register and manage incoming mail and digital documents. Make confidentiality assessments and handle requests for disclosure. Collaborate with the legal counsel on more complex legal matters. Support principals, preschool directors and administrators in their daily work. Take responsibility for the group's ongoing archive management and archive reporting. Train employees in the Public Access to Information and Secrecy Act and create understanding for the new working methods. Are you the one we're looking for? We believe you thrive in a role where organization, service and development go hand in hand. You enjoy creating structure, but also explaining and making complex rules understandable for others. You have: University or vocational education in archival science, document management, information science or equivalent. Several years of experience with archives, records management or document control. Good knowledge of the Public Access to Information and Secrecy Act. Very good ability to express yourself in Swedish, both verbally and in writing. If you have worked in a municipality, government agency or other organization that handles public documents, that is valuable. Experience from schools or education is an additional plus. As a person, you are organized, thorough and proactive. You can drive your work independently, but also enjoy collaborating and supporting others. Since you will become an important knowledge resource in the organization, you need to be pedagogical, service-oriented and confident in your expertise. It is extra interesting if you have Built up a records or archive function from scratch. Worked for an independent or municipal school principal. Experience in project management, management responsibility or other leadership. Knowledge of information security. Experience with archive indexing systems. Why you should choose Tellus Group With us, you get an important and developmental role with great opportunity to make an impact. You become part of a growing group where decision-making processes are short, ideas are welcomed and your expertise has a clear impact throughout the organization. We offer collective agreements, wellness allowances and good opportunities to develop with the group. Practical information Location: Stockholm Scope: Full-time Employment form: Probation, then permanent employment Start date: As soon as possible Application deadline: Screening and interviews are conducted on a rolling basis Apply for the position Submit your application via the form and attach your CV. For questions about the position, you are welcome to contact Administrative Director Jessica Malmberg at [email protected]. We conduct interviews on a rolling basis, so don't delay submitting your application. About Tellus Group Tellus Group is the parent company of a group that operates high-quality operations within schools, childcare and education. We are the principal of 28 preschools and 7 primary schools as well as a leading provider of mother tongue instruction. The group also offers meal services, childcare and tutoring. We are a long-term owner focused on operating profitable, growing and innovative operations of high quality. Tellus Group is listed on Nasdaq First North Market Stockholm. Read more at: https://tellusgruppen.se/