Do you want to be part of making Gävle even better with us? At Gävle Municipality, we work together with dedication to offer our residents a safe and inspiring environment. We offer you a trustworthy workplace where you can develop in your work and grow as a person. Welcome with your application!
1 position(s).
WORK DUTIES
Would you like a central role where structure, service, and legal certainty go hand in hand? As a registrar, you contribute to ensuring correct and accessible information management that is crucial for the quality of operations and the fundamental principles of democracy. You work closely with colleagues across the organization, provide support on filing and public records matters, and contribute to the development and improvement of our working methods. With us, you become part of an engaged work group where collaboration, knowledge sharing, and good service are in focus.
You will also participate in ongoing change and development work within the unit's various areas of responsibility. In this role, you may also work with certain data protection matters together with the data protection coordinator, such as investigating personal data incidents.
Your tasks include:
• Register and manage incoming and outgoing documents in case and document management systems.
• Ensure correct information management and sustainable long-term archiving.
• Responsible for central mail handling, both physical and digital, together with other registrars.
• Ensure that the principle of public access and confidentiality legislation are followed in daily work.
• Provide service and support to both internal and external contacts on matters concerning public records and information management.
• Contribute to creating transparency, legal certainty, and order in the handling of the authority's documents.
• Perform other administrative tasks included in the operations.
QUALIFICATIONS
Would you like an important role in an operation where service, structure, and collaboration are central? With us, you get to work together with dedicated colleagues in a stimulating work environment. As a registrar, you are a key person in the operation and an important contact both internally and externally. We offer flexible hours, summer and winter time, and various benefits as part of Gävle Municipality's employment terms.
We are looking for someone who has:
• Approved administrative education at least at upper secondary level or other education that the employer deems equivalent.
• Good ability to express yourself in Swedish, both verbally and in writing.
• Experience working in digital case management systems and good computer skills.
• Experience working in municipal or other public sector operations.
• Good knowledge of public access and confidentiality legislation.
• You preferably also have knowledge of provisions under the Administrative Procedure Act, Archive Act, and Data Protection Regulation.
We place great importance on your personal qualities and see that you:
• Inspire confidence and build good relationships through professional conduct.
• Work carefully, structurally, and methodically with a focus on quality.
• Remain calm and stable even in pressured situations and deliver results.
• Are curious, collaboration-oriented, and confident in working independently.
• Have a strong customer focus and follow procedures, legal requirements, and schedules.
Employment type: Permanent employment.
Duration: Permanent, start date: By agreement.
Working hours: Daytime.
We offer you
You are important to us! As an employee at Gävle Municipality, you have
• generous vacation terms and as a new employee you also have the right to paid vacation during your first year of employment
• reimbursement for wellness and exercise when you have been employed for more than three months
• several different insurances through our collective agreements, for example health insurance and occupational injury insurance are included.
Read more about our benefits here: https://www.gavle.se/jobba-hos-oss/upptack-vara-formaner-for-trygghet-och-balans/
Our values
Quality, conduct, and collaboration are the most important success factors for fulfilling our mission in the best way. To do the right things and act wisely in our daily work, it is important that we base ourselves on our jointly stated values.
Read more about us as an employer and what it's like to work at Gävle Municipality here:
https://www.gavle.se/jobba-hos-oss/
Here you can read more about our organization:
https://www.gavle.se/kommun-och-politik/kommunens-organisation/
Gävle Municipality belongs to the Finnish administrative area. If you therefore, in addition to our other competency requirements, also speak Finnish, it can be a merit.Do you want to be part of making Gävle even better with us? At Gävle Municipality, we work together with dedication to offer our residents a safe and inspiring environment. We offer you a trustworthy workplace where you can develop in your work and grow as a person. Welcome with your application!
1 position(s).
WORK DUTIES
Would you like a central role where structure, service, and legal certainty go hand in hand? As a registrar, you contribute to ensuring correct and accessible information management that is crucial for the quality of operations and the fundamental principles of…