Secretary/Administrator for Academic Library, University of South Bohemia

"Do you enjoy when things run smoothly, deadlines are under control, and administration is well organized? The Academic Library of the University of South Bohemia is looking for an independent and organizationally skilled person who will manage the secretariat and provide administrative support to the library's management." What will your work involve? • Providing administrative and organizational support to the management of the Academic Library, • Coordinating and overseeing the secretariat operations, • Managing documents, mail, and records administration, • Preparing documentation for personnel, financial, and operational matters, • Working with university information and financial systems, • Processing invoices, purchase orders, and related administrative tasks, • Maintaining records and statistics and preparing materials for the library's annual report, • Managing room reservations and administering rental agreements for library spaces, • Assisting with asset inventory, occupational health and safety administration, and internal document management, • Collaborating on organizing library events, managing visits, and supporting operations, • Performing other tasks as directed by your supervisor. What are we looking for? • Secondary or higher education, • Excellent proficiency in MS Office (Microsoft 365), • Excellent knowledge of Czech language in both written and spoken form, and English language skills at a communicative level, • You are characterized by diligence, independence, and responsible approach to work, • Strong organizational and communication skills, • Pleasant demeanor and professional conduct. Advantages include: • Experience in administrative, secretarial, or office work, • Experience in public administration or higher education environment, • Experience with personnel or financial administration, • Ability to work with generative AI tools, • References from previous employers. What we offer: • Interesting and varied work in a friendly and supportive work environment, • Opportunities for professional development, employee training, and job security prospects, • University facilities (library, cafeteria, lifelong learning, technical equipment, etc.), • Employee benefits: 5 weeks of vacation, 4 days of personal leave, subsidized meals, pension contribution or supplemental pension savings, discounted mobile services or banking services at partner bank, • ALZA benefits program, DATART VIP program, on-campus daycare for employees' children, working in an institution implementing HR Award, etc. Start date: September 1, 2026 or by agreement. Employment type: Full-time (part-time also possible). Contract type: Fixed-term employment for 1 year with a 4-month probationary period and possibility of extension. Salary: According to the current University of South Bohemia Salary Regulations from 27,000 Kč to 32,000 Kč, taking into account education and experience. Send a structured professional CV and cover letter marked "Secretary/Administrator, Academic Library JU" to: [email protected] by August 30, 2026. Candidates selected for interviews will be notified in writing. The selection process may be cancelled at any time and no candidate is guaranteed employment.

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