Project Coordinator at Luleå Port

Description:

Do you want to work on major and socially important projects? Luleå Port is in an intensive development phase with extensive investments – and we are looking for a project coordinator who wants to help make our projects run smoothly in day-to-day operations. Luleå Port is Luleå's and Norrbotten's sustainable link to the world. We are a proud community builder and an important enabler for industry, business, and life in the north. Our workplace spans from the port, offices, and quays to the archipelago and sea. Right now we are shaping the port of the future, and on that journey we want to be a safe workplace where we support each other, on land and at sea. Job Description In your role as project coordinator, you will be an important part of our projects. You work closely with project managers and project teams and contribute to creating structure, clarity, and momentum in daily work. You ensure that administration, coordination, and routines function – and that nothing falls through the cracks. Through your approach, you create order and overview, which allows projects to be driven efficiently and professionally from planning to follow-up. The position belongs to our finance department, where you will be part of a team that values collaboration and quality. You report to the finance manager and work closely with both the project organization and the business operations. Key Responsibilities You support project managers and project teams in daily work, including: Planning meetings, sending invitations, and documenting meetings (meeting notes/minutes) Working with document management, filing, and archiving Ensuring that administrative routines are followed and coordinating access rights in collaboration with the business Following up on contracts and administrative processes Participating in and documenting risk and opportunity analyses and following up on decided measures Handling invoices and monitoring costs in collaboration with finance WHAT WE ARE LOOKING FOR You thrive in a role where you are the hub connecting everything and where your organizational skills make a real difference. You appreciate working closely with project managers and teams, and you are motivated by creating order, clarity, and momentum in an environment where a lot is happening. You are solution-oriented, take initiative, and stay one step ahead. At the same time, you are unpretentious and service-minded – you support others, see what needs to be done, and make sure it gets done. You enjoy having many contact points and collaborating with different functions. Your ability to keep track of details, create structure, and follow up ensures that projects work in practice. Qualifications Post-secondary education in administration, project management, or equivalent experience Experience in similar roles Experience with document management (e.g., SharePoint or similar systems) Very good knowledge of Swedish and English Meritorious Experience from construction or infrastructure projects Experience working closely with project managers Experience with larger project organizations Experience working in operations with certified management systems, such as ISO 9001, ISO 14001, or ISO 45001 Experience with quality and improvement work The position is full-time and a permanent employment with a six-month probationary period. Salary is subject to agreement and collective agreement applies. Start date is by agreement. As part of the selection process, tests, background check, and possible security clearance will be conducted in this recruitment. We warmly welcome your application, no later than August 2, 2026. This recruitment process is handled by StudentConsulting. If you have any questions about the position, feel free to contact Henna Vaalto via email: [email protected]. Please note that feedback in the recruitment process may take somewhat longer than usual during the holiday period.Do you want to work on major and socially important projects? Luleå Port is in an intensive development phase with extensive investments – and we are looking for a project coordinator who wants to help make our projects run smoothly in day-to-day operations. Luleå Port is Luleå's and Norrbotten's sustainable link to the world. We are a proud community builder and an important enabler for industry, business, and life in the north. Our workplace spans from the port, offices, and quays to the archipelago and sea. Right now we are shaping the port of the future, and on that journey we want to be…

Overview

Type

job

Status

active

Visibility

public

City

Luleå

Address

Strömörvägen 9

GPS

65.549573622149, 22.238875345008copyopen in

Email

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Views

4

Published

8. 7. 2026

Edited

27. 7. 2026

Specifications