Project Administrator

Description:

Description The Real Estate Department is responsible for the municipality's properties and works to create attractive, accessible, and sustainable facilities. Our mission is to be long-term property owners, contribute to the city's development, and create good, attractive, accessible, and sustainable environments for the residents of Karlstad. You are welcome to join an operation that offers stimulating and varied work tasks with major challenges and excellent development opportunities. You will become part of the Property Projects unit where project managers drive major renovation and new construction projects from the planning phase to completed building and handover to operations and management. The team also includes administrators for housing adaptation grants, which contributes to a broad and varied operation with many contact points. We are looking for a project administrator who wants to play a central role in our construction and real estate projects. For us, the interaction between project management and information management is a prerequisite for quality, structure, and progress – and you will have an important role in this cooperation. Responsibilities As a project administrator, you will be an administrative hub in the projects and contribute to structure, quality, and progress throughout the process. In the role, you work closely with project managers and information managers and support both operational work and the development of working methods. Your responsibilities include: supporting project managers in planning, monitoring, and implementing projects, such as taking minutes, preparing decision-making materials, reports, and presentations working with project documentation and information management as well as structure in project rooms and archiving handling the release of documents and ensuring that information management guidelines are followed assisting with operational support, such as administrative procurement, work in systems such as E-Avrop, and preparing materials such as information and presentation materials contributing to the development of the unit's working methods, processes, and digital tools The role involves many contact points and you serve as a link between project management, information management, and other functions. You collaborate with project managers, information managers, administrators within housing adaptation, and other internal and external actors. Qualifications We are looking for someone with experience in administrative work who thrives in a role where you can combine structure, service, and collaboration in a project environment. You have at least upper secondary education and several years of experience in administrative work, preferably related to projects. You have good knowledge of Microsoft 365 and express yourself very well in Swedish, both orally and in writing. It is an advantage if you have experience from the construction or real estate industry as well as knowledge of document management, archiving, or information structure. We place great emphasis on your personal qualities. To succeed in the role, you are structured, thorough, and have a natural sense of order. You are service-oriented and have an easy time collaborating with different types of people. We are particularly looking for someone who has drive and an interest in developing working methods and contributing to improvements in the operation. You take initiative, see opportunities for development, and enjoy being part of strengthening and streamlining processes and working methods over time. You are communicative, build good relationships, and have the ability to drive your work forward both independently and together with others. A B driver's license is a requirement for the position. We offer Read more about our benefits and what it's like to work at Karlstad Municipality at karlstad.se/jobbahososs Information about salary levels can be found here (select "See salary statistics"). This recruitment concerns AID code 152090. We warmly welcome your application! When you apply for a job with us, you will be asked to provide your CV and answer a number of questions where we ask you to describe your competence in the requested area. This means that you should not attach a personal letter as part of your application. About Karlstad Municipality The Technology and Real Estate Department, with approximately 600 employees, is responsible for a safe and beautiful environment, the municipality's drinking water, streets, parks, playgrounds, forest land, and internal services. The department also develops infrastructure, municipal properties, and manages the municipality's natural areas. Do you want to help create the Karlstad of the future? In Karlstad Municipality, you can make a real difference. Here, every employee is an important part of the whole and together we help each other realize our vision of "A better life in the City of the Sun". Come and grow with us! Other information To ensure quality in the recruitment process and simplify communication with our applicants, we ask you to submit your application via our recruitment system and not via email or paper format. We decline all offers of advertising and recruitment assistance in connection with this advertisement. If you have protected personal data, you should not register your application documents in our recruitment system and should not send them via email either. Instead, contact the municipality's switchboard at 054-540 00 00 for further processing.Description The Real Estate Department is responsible for the municipality's properties and works to create attractive, accessible, and sustainable facilities. Our mission is to be long-term property owners, contribute to the city's development, and create good, attractive, accessible, and sustainable environments for the residents of Karlstad. You are welcome to join an operation that offers stimulating and varied work tasks with major challenges and excellent development opportunities. You will become part of the Property Projects unit where project managers drive major renovation and new…

Overview

Type

job

Status

active

Visibility

public

City

Karlstad

Address

Västra torggatan 26

GPS

59.3835313, 13.5229996copyopen in

Email

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Phone

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Views

2

Published

2. 7. 2026

Edited

2. 8. 2026

Specifications