Human Resources Specialist

The Department of Archaeology and Ancient Cultures is one of Sweden's largest archaeological environments. It consists of six divisions: archaeology, the archaeological research laboratory, the numismatic research group, the osteoarchaeological research laboratory, ancient cultures and society, and the center for paleogenetics. The department provides education at undergraduate and advanced levels, and conducts research in several different areas. The department has approximately 75 employees, 200 full-time students, and an annual turnover of approximately 106 million kr, including many externally funded research projects. More information about us can be found on our website: Department of Archaeology and Ancient Cultures. We now have an opportunity for you to work with us in our administrative group as a Human Resources Specialist. We are a friendly and service-oriented group with a good atmosphere. You will work closely with the administrative director, the prefect, department heads, researchers, doctoral students, and other colleagues. Responsibilities As a Human Resources Specialist, you work independently with a broad range of HR-related tasks with close connection to the university's mission in education and research. We offer an employment that is stimulating, varied, and where you are expected to take your own initiative and be self-driven. Your main areas of work: Support and consultation Provide qualified support to managers and employees on personnel and salary-related matters. Serve as contact person towards the central HR department. Personnel administration Handle matters in the personnel system such as employment, leave, sick leave, hourly wages, fees, travel expenses, reimbursements, wellness benefits, and salary basis. Follow up time-limited employment and monitor employment tenure. Update personnel catalog and register. Provide support to international employees upon their arrival in Sweden, including contact with the Migration Board, the Social Insurance Agency, and the Tax Agency. Salary and systems work Registration and follow-up in the personnel system, Primula. Quality assure monthly salary runs in collaboration with the central payroll function. Recruitment and processes Participate in recruitment processes. Plan and coordinate the introduction of new employees and manage departures. Development and governance Implement and communicate guidelines and regulations. Develop and update procedures and information materials. Web editor for research pages Other administrative tasks may occur. Qualifications We are looking for someone with: Education as an HR specialist, or other education/experience that the employer deems equivalent. Several years of experience with independent personnel and payroll administration work, preferably with experience in advising managers. Good experience with HR systems and digital working methods. Very good ability to express yourself in Swedish and English, both orally and in writing. It is a merit if you have: Experience with similar tasks, particularly from a university, college, or other public sector activity. Knowledge of state regulations and employment law processes. Experience working with Primula and Varbi. Personal qualities To succeed in this role, we see that you: Are self-driven, organized with good ability to prioritize and meet deadlines. Have a thorough work approach and enjoy administrative processes. Are confident in interpreting and applying laws and regulations. Have good collaboration skills and a service-oriented approach. Communicate clearly and pedagogically, even in complex matters. You will have many social contacts, so it is important that you enjoy working with people and are communicative. You contribute to the organization through a proactive and solution-oriented approach. Great importance will be placed on personal suitability. About the employment The employment is full-time and is permanent with a six-month probationary period. We offer the possibility to work remotely one day per week. Stockholm University applies individual salary setting. Start date September 21, 2026, or by agreement. What we offer With us you get the dynamics of the interaction between higher education and research that makes Stockholm University an exciting and creative environment. You work in an international environment and receive favorable terms. The university is located in the National City Park with good connections to the city center. Stockholm University is committed to being a workplace free from discrimination and providing equal rights and opportunities for all. Contact Further information about the position is provided by administrative director, Magdalena Skarp, phone 08-16 21 77, [email protected]. Application You apply for the position via Stockholm University's recruitment system. As an applicant, you are responsible for ensuring that your application is complete and submitted to the university no later than the final application deadline. Instructions for applicants can be found on the website: how to apply for a position. Stockholm University contributes to the development of a sustainable democratic society through knowledge, education, and the pursuit of truth.

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