Personal Assistant & Office Coordinator for Fitness24Seven

Personal Assistant & Office Coordinator Do you thrive on delivering exceptional personal service and enjoy work where you can contribute with both administrative and practical support? Are you looking for a role where you'll have significant responsibility, varied work days, and the opportunity to make a real difference in others' lives? Then you might be our next star! We're now hiring our next Personal Assistant & Office Coordinator for Fitness24Seven. About the Position As a Personal Assistant & Office Coordinator, your primary role is to create structure and manage administrative and practical tasks that streamline our owner's professional and personal life. The office coordinator responsibilities make up a smaller part of the role and include managing our headquarters in Lund and our conference facility, Georgs Hus. The role involves ongoing management of private matters and requires a high degree of discretion, flexibility, and service orientation. The position also demands high availability and flexibility based on the owner's needs. Examples of Key Responsibilities: Personal Assistant Handle invoices, payments, and other ongoing administration Manage and coordinate the owner's daily schedule Book, coordinate, and administer transportation, travel, and other logistics Handle practical daily tasks, such as purchasing supplies or ordering and picking up packages Assist in planning and coordinating personal activities and events Provide support with matters involving the owner's family when needed Office Coordinator Ensure the headquarters is an organized, welcoming, and efficient workplace Manage office supplies, supplier contacts, and ongoing administration with external partners Ensure administrative routines and workflows function effectively in daily operations Greet and welcome visitors to the headquarters in a professional and service-oriented manner Plan and coordinate internal meetings, company conferences, and events Manage Fitness24Seven's conference facility, Georgs Hus, by handling bookings, coordinating involved suppliers and other practical preparations, and ensuring a pleasant guest experience About You You're passionate about personal service and energized by making others' lives easier. You enjoy creating structure, making things work behind the scenes, and being the person who keeps daily operations running smoothly. Helping others and delivering high-quality service is something you take pride in, whether it's planning, coordinating, or handling practical matters. You're detail-oriented, anticipate needs, and ensure tasks are completed smoothly and professionally. For you, good service isn't just about completing tasks—it's about creating a positive experience for the people around you. We believe you have previous experience in a role where your main focus was creating a smooth daily life for others through high service levels, flexibility, and personal support. We're looking for someone who: Takes pride in delivering high-quality personal service and enjoys helping others Is organized, thorough, and solution-oriented Has strong work ethic and takes responsibility for getting things done Is flexible and comfortable adapting to changing needs Has high integrity and sound judgment Thrives in a role where both major and minor tasks are equally important Communicates fluently in both Swedish and English Qualifications Fluent in both spoken and written Swedish and English At least 2–3 years of experience in service-oriented work or similar qualified PA role Upper secondary school diploma Valid driver's license (Category B) Practical Information Start date by agreement This is a direct hire position with employment through Fitness24Seven Full-time position with varying hours; availability outside regular office hours is expected Based at Fitness24Seven's headquarters in Lund with no hybrid work option. Travel is a natural part of the role Background check and drug screening will be conducted as part of the recruitment process About Fitness24Seven Welcome to Fitness24Seven and to a career where you help make the world a healthier place. Today we operate nearly 300 facilities in 5 countries across 3 continents, and we continue to grow. At Fitness24Seven, we're driven by our values that permeate the entire company: Long-term thinking: We make decisions with a focus on long-term health and sustainable development. On the customers' terms: We exist for our members and create fitness on their terms. Learning organisation: We develop by learning from each other, sharing knowledge, and daring to try new things. Cooperation makes the team: We believe in the power of teamwork and achieve our goals together. Social responsibility: We actively work with CSR and collaborate with organizations like SOS Children's Villages and Esperanca Foundation in Colombia to make a difference for people in need, both locally and globally. Do you want to contribute to a healthier society while growing with us? Then you'll thrive here! Contact Information If you have questions about the position or the recruitment process, please contact recruiter Wiktoria Szubert at [email protected] For questions regarding registration, please contact support at [email protected] We look forward to your application!

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