Reception Coordinator

Description:

Description The City Environment Administration employs approximately 1,000 people with shared responsibility for Gothenburg's public spaces and overall accessibility. The administration oversees places that residents use and visit every day. As one of the city's four city development administrations, we work together on the city's sustainability. Stay updated by following the City Environment Administration on LinkedIn and Snapchat. Work Responsibilities Do you want to help coordinate how infrastructure, road, and building projects transition into well-functioning operations? The Reception Unit is responsible for ensuring a clear and coordinated process for how projects move from the project phase to operations, maintenance, and upkeep. We work to ensure that technical documentation, relationship documentation, and other materials meet the right quality standards, so that the transition to operations occurs efficiently and in a structured manner. Right now we are in an exciting development phase where we are establishing common working methods and procedures. We are now seeking an engaged reception coordinator who wants to help develop the business together with us. The Role of Reception Coordinator As a reception coordinator with us, you have an important coordinating role where you work closely with the project and operations organizations, unit management, and other affected departments. You are a central part of the reception process and ensure that handovers from projects to operations occur with high quality. The role involves both operational coordination and development work, where you contribute to creating efficient working methods and processes. Your main responsibilities: Coordinate the receipt of responsibility, facilities, and operations data from projects to operations. Coordinate reception work together with projects' handover coordinators and affected departments. Contribute to developing procedures and working methods for project handovers. Ensure that technical documentation, relationship documentation, and other materials are complete before handover to operations. Manage contracts and other documentation related to the reception and operations process. Qualifications Your Profile We are looking for someone who thrives in a coordinating role where you can combine structure, development work, and collaboration with many different stakeholders. You have an interest in societal construction processes and are motivated by creating efficient working methods that contribute to quality in the transition from project to operations. We are looking for someone who has: A degree in societal construction or other education that the employer considers equivalent. Experience coordinating project documentation in construction and infrastructure projects. Work experience from design or project work. Good knowledge of Swedish and English, both spoken and written. Good knowledge of the Microsoft Office suite. It is a merit if you have: Experience with digital project management. Experience with project handovers to receiving organizations. Experience working as a quality officer, reception coordinator, or similar. As a person, you are self-driven, structured, and enjoy taking your own initiative to move work forward. You have an analytical approach and a holistic perspective that helps you see connections and make well-founded decisions. Since the role involves many stakeholders, you are collaboration-oriented and build good relationships, both internally and externally. You are flexible and can adapt when circumstances change, while at the same time taking responsibility for ensuring that work is completed with high quality and good order. Terms and Conditions Our workplace focuses on development, collaboration, and diversity and offers, among other things, flexible working hours and other benefits to promote balance between work and life. In the City of Gothenburg, we apply individual and differentiated salary setting. Read more at: Salary, compensation and benefits - City of Gothenburg Things to Consider When Applying In accordance with the General Data Protection Regulation (GDPR), we ask you to omit sensitive personal information from your application, and we only accept applications through the job posting. Read more about how the City Environment Administration handles your personal information at: How the City Environment Administration processes personal information - City of Gothenburg If you become a final candidate, you will need to: Present a valid passport or national ID card. Valid driver's license Document your qualifications through, for example, grades or certificates.Description The City Environment Administration employs approximately 1,000 people with shared responsibility for Gothenburg's public spaces and overall accessibility. The administration oversees places that residents use and visit every day. As one of the city's four city development administrations, we work together on the city's sustainability. Stay updated by following the City Environment Administration on LinkedIn and Snapchat. Work Responsibilities Do you want to help coordinate how infrastructure, road, and building projects transition into well-functioning operations? The Reception…

Overview

Type

job

Status

active

Visibility

public

City

Göteborg

Address

Göteborgs Stad

GPS

57.705114058146, 11.968068971252copyopen in

Email

Show email

Published

1. 7. 2026

Edited

3. 8. 2026

Specifications