Payroll Specialist

Sjöfartsverket · Full-time

Östra Promenaden 7, Norrköping, Sweden

Sweden's most beautiful workplace is seeking a Payroll Specialist with process focus located in Norrköping Do you want to take a step toward a role where you get the opportunity to combine qualified payroll work with the chance to develop and digitalize our work methods and processes? Do you also have extensive experience in the payroll field with motivation, drive, and fresh perspectives? Then you could be our new colleague! As a payroll specialist with process focus at the Payroll Office, you won't just work with ongoing payroll tasks. You'll also be our internal driving force for collaboration, development, and optimization of our processes. We're in the middle of an exciting digitalization journey, and you'll have a great opportunity to influence how we work going forward. The Payroll Office is part of the Finance Unit, which is one of four units that belong to the Finance Department. Our team at the Payroll Office currently consists of five employees located in Norrköping. We are responsible for ensuring that approximately 1,700 salaries are handled correctly and paid on time each month, in accordance with applicable collective agreements and legislation. In addition to salary payments, we provide professional support to managers and employees on salary matters and handle reporting to relevant authorities. Together with the team, you will help ensure that the Swedish Maritime Administration's employees receive the correct salary, on time, and with high quality. Responsibilities As a payroll specialist with us, you'll get a variety of tasks such as: • Process development: Identify, map, and implement digital improvements in our existing payroll systems and work methods with efficiency in focus. • Independently handle all aspects of payroll administration, such as absences, allowances, travel reimbursements, and retroactive salaries • Conduct training initiatives for, for example, new managers • Administer salary liabilities, new hires, and terminations in our payroll system and subsystem; Personec P • Ensure correct reporting to the Swedish Tax Agency, SPV, the Swedish Social Insurance Agency, and other authorities • Follow up statistics and deliver reports to, for example, Statistics Sweden and the Finance Department • Handle simple system administration related to salary payments • Provide support via phone and digital case management • Contribute to transparency, knowledge sharing, and an agile work approach within the team Who are you? For you to both thrive and succeed in the role of payroll specialist, we see that you have: • Post-secondary education in payroll or system administration in the payroll field • At least 3 years of current experience in qualified payroll work • Extensive knowledge of laws, collective agreements, and employment law regulations • Experience working with medium to large payroll systems • Good knowledge of MS Office, particularly Excel and data processing • Excellent ability to express yourself in Swedish, both verbally and in writing It is advantageous if you have experience in process development or have participated in improvement and development projects. Furthermore, it is an advantage and merit if you have conducted training or have experience mentoring colleagues. We will place great emphasis on your personal qualities. We're looking for someone with a structured, solution-oriented, and development-focused work approach, who enjoys combining independent work with close teamwork. To succeed in the role, we see that you are flexible, have a positive attitude toward change and development—where you want to be part of the solution. You are motivated and driven by understanding and further developing processes. You are confident in your expertise and enjoy sharing your knowledge and experience. Through your relationship-building ability, you actively contribute to a good work environment and good collaboration with others. Why should you choose the Swedish Maritime Administration? The Swedish Maritime Administration is a service-producing business agency within the transport sector. Our work environment is unique and our mission is unique—Sweden's most beautiful workplace. Our mission is to develop transport and maritime activities in line with decisions made by Parliament and the Government. Our business idea is to offer efficient sea routes, modern services, and maritime partnerships for growth, competitiveness, and sustainable development. The Swedish Maritime Administration offers a pleasant work environment with good opportunities to balance work and private life, with the possibility to work remotely a few days a week. We have a clear identity and a strong brand. We are a development-oriented organization and constantly work to develop our employees and maintain our satisfied customers. If we are the right organization for you, it is a matter of course that you act in a professional, open, and committed manner. Our work is based on the state's values; we also actively work for equality, diversity, and inclusion and consider it a matter of course that you share our views. How and when? This recruitment is for a permanent position expected to be filled as soon as possible by agreement. Interviews will be held via Skype starting weeks 40-41. The position may involve wartime placement at the Swedish Maritime Administration. The position may require Swedish citizenship. Security clearance with background check may be conducted before an employment offer. Contact information: Section Manager: Caroline Axén Wrigfors, [email protected] Union representatives: Saco-S Patrik Wikand, OFR/ST Carl Cremonese, Seko Ib Bergström, all can be reached via our switchboard 0771–630000. The position may require Swedish citizenship. Security clearance with background check may be conducted before an employment offer. How to apply: Submit your application no later than September 20, 2026. Diary number: 26-05311 The Swedish Maritime Administration makes continuous and active choices regarding exposure and recruitment support in each recruitment. We therefore decline direct contact from advertising sales, staffing, and recruitment companies.