Qualified Executive Secretary

Description:

Qualified Executive Secretary Reference number PAR 2026/542 University of Gothenburg meets society's challenges with diverse knowledge. 58,000 students and 6,800 employees make the university a large and inspiring workplace. Strong research and attractive educational programs attract researchers and students from around the world. With new knowledge and new perspectives, the University of Gothenburg contributes to a better future. With approximately 1,700 employees and an annual turnover of 2.3 billion SEK, Sahlgrenska Academy is the University of Gothenburg's largest faculty. We conduct research and education in medicine, dentistry, and health sciences, and several of our educational programs are among the country's most popular. Under our roof there is everything from young students to internationally leading researchers. The faculty is led by a dean and has a board. The board is responsible for strategic planning and overall governance and serves as a forum for discussion and coordination of the faculty's activities. The faculty also has a deans' council that advises the dean, for example when it comes to supporting documents for board decisions. At Sahlgrenska Academy's office, faculty-wide administrative support is provided to management as well as to education and research. Currently, approximately 45 employees work here with responsibility for finance and education administration, research support, communication, internationalization, collaboration, HR, and other support to faculty management. We are now looking for a committed and professional executive secretary who will work closely with our dean and provide important support in daily operations. Would you like to work in a dynamic and academic environment where you are at the center of events? Duties As an executive secretary, you serve as qualified administrative support to the dean and form an administrative hub in the organization. You have a key role in creating structure and good planning around faculty management work. The role involves many contact points and significant independent responsibility as well as close collaboration with the dean and faculty management. The assignment is trust-based and requires good judgment, integrity, and a high degree of independence. In the role, you are responsible for planning and coordinating the dean's calendar, meetings, and travel as well as ensuring well-functioning meeting administration. You send out meeting notices, prepare decision documents, and are responsible for minutes and ensuring meeting materials are handled correctly and on time. The assignment also includes coordinating and administering management meetings and other forums related to faculty management. You function as an important contact point for both internal and external contacts and contribute to professional and efficient communication. An important part of the assignment is also to prioritize incoming matters and structure the flow of questions and contacts to the dean. Furthermore, you are responsible for planning and implementing various events, such as degree conferrals, ceremonies, conferences, and trade shows. Through your work, you contribute to structure, planning, and follow-up in administrative processes and support faculty management in daily operations. Qualifications We are looking for someone who is organized, professional, and has excellent administrative skills. You thrive with having many balls in the air and have the ability to prioritize and make well-considered decisions in daily work. We would like to see that you: Have experience with qualified administrative work or management support Have experience with meeting administration, document management, and minutes Are accustomed to coordinating and organizing tasks in an environment with many contact points Have good communication skills in speech and writing in Swedish and English Have high IT proficiency and good experience with digital meetings, planning tools, and document management Personal Qualities To thrive in the role, you are service-oriented, thorough, and professional. You have good judgment, high integrity, and the ability to create structure in complex situations. You are clear in your communication and confident in prioritizing, setting boundaries, and structuring the flow of questions and contacts to the dean. We offer a varied and responsible role in a dynamic academic environment where you have the opportunity to contribute to the development and quality of the organization. Selection We will make a holistic assessment and hire the person who is considered to have the best qualifications to perform and develop the work tasks. Great emphasis is placed on personal suitability. Employment The employment is a permanent full-time position based at Sahlgrenska Academy's office. Start date by agreement. A trial period may be applied. Contact Information for the Position If you have questions about the employment, you are welcome to contact Annelie Tobin, Office Manager, email: [email protected], tel. 031-786 30 27 or Anders Gustavsson, HR Department Manager, email: [email protected], tel. 031-786 38 60 Labor Union Representatives Labor union representatives at the University of Gothenburg can be found here: https://www.gu.se/jobba-hos-oss/sa-blir-du-en-av-oss#kollektivavtal-och-fackliga-foretradare Application You apply for the position via the University of Gothenburg's recruitment portal by clicking the "Apply" button. As an applicant, you are responsible for ensuring that your application is complete in accordance with the advertisement and that it is submitted to the university no later than the final application deadline. Application must be received no later than: 2026-08-17Qualified Executive Secretary Reference number PAR 2026/542 University of Gothenburg meets society's challenges with diverse knowledge. 58,000 students and 6,800 employees make the university a large and inspiring workplace. Strong research and attractive educational programs attract researchers and students from around the world. With new knowledge and new perspectives, the University of Gothenburg contributes to a better future. With approximately 1,700 employees and an annual turnover of 2.3 billion SEK, Sahlgrenska Academy is the University of Gothenburg's largest faculty. We conduct…

Overview

Type

job

Status

active

Visibility

public

City

Göteborg

Address

Medicinaregatan 3

GPS

57.7119231, 11.9822532copyopen in

Email

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Phone

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Views

9

Published

22. 6. 2026

Edited

3. 8. 2026

Specifications