Office Manager

Degerfors is an industrial municipality with approximately 10,000 residents. The municipality is located in the beautiful borderland between Värmland and Örebro counties where forest landscape meets plains. Degerfors is part of the southwestern extension of Bergslagen and belongs to Örebro County but is situated in both Värmland and Närke regions. The employer, Degerfors Municipality, has approximately 700 employees distributed across four departments. Learn more at www.degerfors.se We are seeking an engaged and development-oriented office manager who wants to lead and develop the municipality's administrative processes. You will have a key role in ensuring efficient, lawful, and high-quality case management and documentation, as well as supporting the political decision-making process. The role involves overall responsibility for the office unit's operations, where modernization and business development are central. An important part of the assignment is to drive improvements in work processes and coordinate the municipality's administrative flows. Digitalization is one of several tools to ensure efficient and future-proof solutions, and you will have an important role in developing these within the office unit's area of responsibility. 1 position(s). DUTIES Key responsibilities in addition to leading the entire office unit are managing committee and municipal council administration and case preparation, providing qualified support to political bodies and the management organization, and managing registry, archive, and communications to ensure good and traceable case handling. As office manager, you are responsible for budget and operational planning. You ensure quality in the municipality's administrative processes, including by developing case and document management and ensuring that work is conducted in accordance with applicable legislation such as the principle of public access and GDPR. You are responsible for issues concerning public access and confidentiality, disclosure of public documents, and legal advice. Furthermore, you work closely with political leadership, other departments, and external partners to create effective collaborative structures. The role also involves supporting the political decision-making process by coordinating and preparing cases, taking responsibility for minutes, providing administrative support, and ensuring good structure in decision-making documents and communication between the management organization and political leadership. As office manager, you are part of the municipality's management group and report directly to the municipal director. QUALIFICATIONS We are looking for you with relevant higher education in public administration, law, political science, or equivalent, as well as extensive experience in qualified leadership within the public sector. The employer also values experience equivalent to the qualifications sought. You have: · experience in leadership and operational development, preferably in a politically governed organization · good knowledge of the principle of public access, administrative law, confidentiality legislation, and GDPR · experience developing and improving administrative processes, preferably with digital solutions · clear and effective communication skills in both Swedish and English, both spoken and written · a structured working approach with high service awareness and good collaboration skills Meritorious: - Experience leading an office or equivalent support function in municipal operations. - Experience with legal work. - Good familiarity with the Ciceron data system. We are seeking a strategic and confident leader with the ability to develop the office unit in line with the municipality's goals. You are unpretentious, collaboration-oriented, and have good understanding of political processes. You have an analytical and solution-oriented working approach, work in a structured manner toward goals and deadlines, and see opportunities for improvement. You have an interest in digitalization and see how it can be used as a tool to improve efficiency and quality in operations without compromising structure or legal security. Communication skills are critical, and you can adapt your message to different audiences. We would appreciate it if you have experience from public administration, preferably in a smaller municipality where breadth in the assignment is an asset. Great weight is placed on personal suitability. Salary form: Monthly salary. Employment form: Permanent employment. Duration: Permanent, start date: Start date by agreement. Working hours: Daytime. Before employment, you must present valid identification, and where the position requires it, a background check will be conducted. Since Degerfors Municipality is a public organization, your application documents will be public when you apply for a position with us. This is in accordance with the Public Access and Confidentiality Act (2009:400). This also means that your application documents may be requested by third parties. This applies both during the ongoing recruitment process and after the process is completed.

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