Institution Administrator at PLE

Join us and become part of a committed administrative team where collaboration, service, and development are in focus. We are now seeking an institution administrator for a varied and responsible assignment with emphasis on study administration, but where you will also work with finance, personnel, and institution administration. What We Offer Lund University is a state authority, which means you will receive special benefits, generous vacation, and a favorable occupational pension. Read more on the university's website about working with us: Jobba hos oss Job Responsibilities As an institution administrator, you will have a central role in operations and broad administrative responsibility. The work involves close contact with students, doctoral candidates, teachers, researchers, and external collaboration partners. Study Administration Responsibilities: - Administer registrations and results in Ladok for undergraduate and doctoral education - Manage individual study plans for doctoral candidates - Register new master's students - Administer registrations via Kurskontrollen - Manage course spaces and course occasions in Canvas - Coordinate exam occasions, including booking of exam supervisors and exam administration - Oversee administrative planning for dissertations, such as travel, expenses, and practical arrangements - Provide administrative support in other study administration matters Finance and Personnel Administration Responsibilities: - Review and handle travel expense reports - Some invoice handling - Simpler project administration - Administration of fees and compensation for hourly employees, lecturers, and exam supervisors - Handle payments to external lecturers, experts, and scholarship recipients - Administration in the personnel and address directory Lucat The role also includes general institution administration such as: - Serve as the institution's registrar and oversee filing and archiving - Administer access cards, keys, and onboarding of new employees - Create and update distribution lists - Manage internal information, signage, and information displays - Serve as secretary at internal meetings - Provide administrative support at conferences, workshops, and other events - Handle ongoing administrative tasks such as room bookings and orders Qualifications The position requires: - Upper secondary education (gymnasium) - Experience with administrative work - Very good ability to express yourself in Swedish, both orally and in writing - Good knowledge of English, both orally and in writing - Good computer skills and experience with Microsoft Office - Communicate clearly, professionally, and adapt your communication style to the recipient and situation - Strong service focus and enjoy a supportive role - Value collaboration and have a talent for building good relationships - Work in a structured and independent manner, taking responsibility for driving your tasks forward - Flexible and able to prioritize between different work tasks when operational needs change It is meritorious if you have: - Post-secondary education in a relevant field - Experience with administrative support systems such as W3D3, Lucat, or Primula - Experience working in public administration - Experience with study administration at a college or university We place great emphasis on your personal qualities. The role suits you if you enjoy a varied workday with many points of contact. You are service-oriented, thorough, and professional in your approach. You have good ability to plan, organize, and prioritize your work, even during periods of high workload. You are initiative-taking and self-driven while also appreciating working together with others. Through your positive approach, you contribute to a good collaborative climate and well-functioning operations. Consideration will be given to how the applicant, through their experience and competence, is assessed to complement and strengthen the administrative work within the department/institution and contribute to its future development. Other Information The position is a temporary employment until 2027-02-28 at 100 percent capacity, with start as soon as possible or by agreement. Placement is at Kemicentrum in Lund. How to Apply Applications are submitted through the university's recruitment system Varbi. The application should be written in Swedish and include a cover letter explaining why you are interested in the position and how the position matches your qualifications. The application should also include a CV and any other supporting materials you wish to provide.

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