Swedavia is now seeking a Procurement Coordinator for Stockholm Arlanda Airport. This assignment is an important part of Swedavia's comprehensive development of Terminal 5 and involves close collaboration with the program coordinator, project managers, and project controllers across several parallel projects. The role is program-wide and focuses on ensuring efficient ordering and procurement processes as well as quality-assured handling of invoices, call-offs, and financial administration. Through a structured approach, the procurement coordinator contributes to sound financial tracking, high administrative quality, and effective support to the program's various projects.
About the Assignment
The program is in an intensive development phase with several major sub-projects running in parallel, which places high demands on structure, coordination, and efficient administrative management.
As a consultant, you will have an important and supportive role in a complex project organization where you work closely with the program coordinator, project managers, and project controllers. The role focuses on ensuring a well-functioning ordering process through handling invoices, call-offs, and procurement documents as well as tracking consultant costs. You will contribute to high quality in financial administration and create good conditions for the program's continued development. The assignment is performed in an experienced and well-functioning project organization with an open collaborative climate and a strong focus on quality, service, and delivery.
In the role, you are responsible for:
Managing the program's invoice flow, including coding and ensuring correct approval flow.
Reviewing, completing, and attaching invoice supporting documents, such as timesheets and other documentation.
Being a point of contact for incoming invoices and ensuring they are handled according to the program's financial structure.
Following up that project managers review and approve invoices and supporting documents in a timely manner.
Managing procurement and call-off documents in accordance with applicable procedures and processes.
Tracking accrued costs related to consultant call-offs and ensuring correct financial tracking.
Compiling procurement reports and providing a consolidated overview of the program's consultant procurement.
Providing administrative support to the program coordinator, project managers, and project controllers on matters related to procurement and finance.
Contributing to structure, quality, and an efficient administrative approach within the program.
Working in Microsoft Office and, when needed, in business systems such as IFS.
The work is performed primarily at Stockholm Arlanda Airport and requires on-site presence approximately 80% of the time. The assignment begins with a scope of approximately 50% in fall 2026 and is expected to transition to full-time thereafter. The assignment runs until September 30, 2028, with the possibility of extension.
About You
To succeed in this assignment, we see that you have:
At least 5 years of administrative experience, for example as a financial assistant or administrator.
Previous experience with invoice handling and call-off management.
Good experience working with financial administration and administrative processes.
Very good skills in Microsoft Office, particularly Excel, Word, and Outlook.
Experience with business and/or project systems is a merit. Experience with IFS is particularly meritorious.
Good communication skills in Swedish, both spoken and written.
Ability to work independently, in a structured manner, and with great attention to detail.
A service-oriented approach and good collaboration skills in a project-oriented organization.
Personal Qualities
Self-driven and responsible with the ability to move your work tasks forward.
Structured and careful with an eye for detail and high quality in administrative work.
Service-oriented and engaged with professional conduct.
Clear in your communication and have good collaboration skills.
A positive team player who enjoys working closely with colleagues and contributing to a good work environment.
Flexible and solution-oriented with the ability to manage multiple work tasks in parallel.
Contact
Do you have questions about the position or the recruitment process?
Contact the responsible recruiter: [email protected] or call 010-173 73 00.
Questions about registration? Contact [email protected].
NOTE! Applications are not accepted via email.
We look forward to your application!Swedavia is now seeking a Procurement Coordinator for Stockholm Arlanda Airport. This assignment is an important part of Swedavia's comprehensive development of Terminal 5 and involves close collaboration with the program coordinator, project managers, and project controllers across several parallel projects. The role is program-wide and focuses on ensuring efficient ordering and procurement processes as well as quality-assured handling of invoices, call-offs, and financial administration. Through a structured approach, the procurement coordinator contributes to sound financial tracking, high…