Executive Director's Assistant / Director's Assistant

Valkas novada pašvaldība (Reg. No. 90009114839) invites applications for an Executive Director's Assistant (Professional Classification Code - 3343 27) Work location: Beverīnas iela 3, Valka, Valkas novads. WE WILL ENTRUST YOU WITH: organizing and coordinating the reception of visitors to the Executive Director; organizing and coordinating meetings and events for the Executive Director and Executive Director's Deputy, public relations activities, resolving associated organizational and technical matters, ensuring meeting minutes are recorded; assisting and providing general administrative and practical support to the Executive Director and Executive Director's Deputy in daily work; in accordance with applicable regulatory acts and instructions from the Executive Director and Executive Director's Deputy, preparing draft responses, monitoring response deadlines, and overseeing the implementation of council decisions; recording, editing, and publishing photos and videos of events or official visits involving the Chairperson and Executive Director; cooperating with other municipal departments and institutions within your area of responsibility. WE EXPECT YOU TO HAVE: higher education; preferably at least one year of professional work experience in a municipality in a customer service specialist or office administrator position; understanding of business etiquette standards, excellent communication skills both verbally and in writing; excellent organizational skills and the ability to independently plan your work completion within set deadlines; high collaboration skills, analytical thinking, the ability to make decisions and take responsibility; excellent skills working with MS Office programs; preferred experience with document management systems. WE OFFER: full-time on-site work in a dynamic, modern municipality; the opportunity to work in a professional team; stable salary – 1175.00 EUR per month (gross); professional development opportunities and support for professional growth. TO APPLY, WE EXPECT YOU TO SUBMIT: a motivation letter; a CV; copies of documents confirming your education. Required documents with the notation "Executive Director's Assistant" may be submitted to the Personnel Department of Valkas novada pašvaldība at Semināra iela 29, Valka, or sent electronically, signed with a secure electronic signature, to the email – [email protected]. For more information, call +371 26319816. Valkas novada pašvaldība informs you that personal data provided in the application documents will be processed to ensure the recruitment process. The Personal Data Controller is Valkas novada pašvaldība, contact information: Beverīnas iela 3, Valka, LV-4701, phone 64722238, email: [email protected] Additional information about personal data processing is available at: https://www.valka.lv/lv/privatuma-politika

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