HR Administrator at the Department of Biology, Temporary Position

Lunds Universitet · Full-time

PARADISGATAN 2, Lund, Sweden

Lund University was founded in 1666 and is consistently ranked as one of the world's leading universities. Here, there are approximately 46,000 students and 8,500 employees in Lund, Helsingborg, and Malmö. We are united in our commitment to understand, explain, and improve our world and people's conditions. Lund University was founded in 1666 and is consistently ranked as one of the world's leading universities. Here, there are approximately 46,000 students and 8,500 employees in Lund, Helsingborg, and Malmö. We are united in our commitment to understand, explain, and improve our world and people's conditions. At the Department of Biology, we conduct research and education of high international caliber. Approximately 300 employees collectively cover several research fields, from the molecular processes that determine plant appearance to bird migration, and from how dung beetles navigate to how animals adapt to an ever-changing world. The department's activities are research-intensive with a number of large projects funded by external international and national funding bodies. As an HR Administrator at the Department of Biology, you will be part of a team of three people who serve and support operations. The HR team is in turn part of the department's shared support function, which also includes finance, administration, IT, facilities, communication, and academic advising. Every day, you and your colleagues will meet researchers and teachers who are passionate about their work in an international and diverse environment characterized by joy of work, curiosity, and collegiality. Work Duties As an HR Administrator at the Department of Biology, you will work independently with varied HR matters. Your role includes serving as support to the department head, administrative manager, and section heads, among others, as well as communicating HR information throughout the organization. Provide advice on HR matters to both management and employees. Manage hiring within the departments included in your role, which includes handling new hires, monitoring and managing fixed-term contracts, extensions, and managing payroll information. Assist with onboarding new staff and provide support to international new hires and guests upon arrival. Administration of LUCAT – Lund University's personnel catalog. Other common administrative tasks, such as scholarship management, record-keeping, and archiving. The work involves close collaboration with other HR administrators as well as researchers and teachers. You will also cooperate with colleagues at other organizational levels within the university. Work duties may change and develop over time in accordance with operational needs. Qualifications Requirements for employment: University degree in HR or other education and experience that the employer considers equivalent Knowledge of laws and regulations within the HR field generally Good skills in the Office package Good ability to use Swedish and English in speech and writing Merits for employment: Experience in HR work from a public authority, particularly from a university or college Experience in international recruitment We are looking for someone who is flexible, service-oriented, and thorough. Engagement, sense of responsibility, and independence will also be required to manage HR work within the department. You must be able to work independently, but you are also part of a team where everyone contributes. We therefore expect you to have good collaboration skills and enjoy working with others. The ability to plan your work, sometimes with strict deadlines, is an important quality. We will place great emphasis on personal suitability. Terms Temporary position, 100% for 22 months Start date provisionally 2026-11-01 to 2028-08-31 or by agreement Application Instructions Your application should include a cover letter explaining why you are interested in the position and how the position matches your qualifications. The application should also include a CV, diploma or equivalent, as well as anything else you wish to include (copies of transcripts, reference information, letters of recommendation, etc.). At the Faculty of Science, research and education are conducted in astronomy, biology, physics, earth sciences, chemistry, mathematics, medical radiation physics, environmental science, and physical geography. The activities are conducted in the northern university area. The faculty has approximately 1,900 students, 330 doctoral students, and 730 employees. We decline all contacts from advertisement sales companies, recruitment and staffing companies due to state procurement regulations.