HR Administrator

The Department of Surgical Sciences (IKV) is part of the Faculty of Medicine and Pharmacy. We conduct both research and education at undergraduate, advanced, and doctoral levels. Research is carried out by approximately 20 research groups organized around different surgical specialties and related subjects, and education takes place within, among others, medical, nursing, and specialist nursing programs. IKV has approximately 140 employees, over 200 registered doctoral students, and roughly 900 people connected to the department in various ways. Many of our employees also have joint positions between the university and the hospital. The administrative support function at IKV currently consists of 16 staff members working in areas such as HR, finance, course administration, communication, and doctoral education. Their shared task is to support the department, its leadership, employees, and students. The HR function's task is to support the department's director, leadership, and employees in all HR-related work in the organization. We are currently two people working with operational HR support, and we are now seeking to strengthen the team with an HR Administrator! As an HR Administrator, you will be an important addition to the HR function and the administrative support team as a whole. We welcome your application and hope you will become our colleague! Main Responsibilities As an HR Administrator, you will collaborate with the department's HR Coordinator and HR Generalist to provide comprehensive support to the department's leadership and employees. You will primarily work with various types of HR administrative tasks, such as recruitment, extension of doctoral and postdoctoral positions, employment contracts, record keeping, and other HR-related work. You will also work with calculations of service time, registrations in the university's catalog system, and handling of terminations of employment, including notice periods, certificates, and notifications. As part of our HR function, you will also work with occupational health and safety and equal opportunities matters. As an HR Administrator, you are expected to stay updated on laws, regulations, ordinances, and collective agreements within the HR field. You will also participate in developing and improving our HR routines and processes together with your HR colleagues. As an HR Administrator, you will be in close contact with the department's employees and other staff members, which makes the work varied and stimulating. It is therefore important that you thrive in a social and communicative role. IKV is a clinical department, which means we work closely with Academic Hospital. You will therefore meet many different people and professional groups and work in a varied and exciting environment where the university and hospital meet. The HR Administrator role is new at the department, and the work tasks may therefore be adapted within the framework of the HR function's work and responsibilities. Qualifications Required We are looking for someone who has: Post-secondary education in an area relevant to the position Recent relevant work experience with HR administrative tasks Basic knowledge of labor law Very good skills in the Office package Very good skills in Swedish and English, both spoken and written Great emphasis will be placed on personal suitability. We are looking for someone who can plan your work well, who is thorough, and who has a good ability to maintain structure in parallel processes. You can work independently and enjoy driving your work forward. To succeed in the role, you need to have good social and communication skills and be service-oriented. Furthermore, you have a flexible approach, are responsible, self-driven, unpretentious, and care about contributing to a good working environment. You also enjoy collaboration and are someone who is stimulated by developments and improvements that add value to the organization. Desirable/Meriting Qualifications Experience of similar work within public administration is meriting, as well as experience with Uppsala University's HR administrative systems (such as Primula, Varbi, and AKKA). A university or college degree in personnel and working life is meriting. About the Position The employment is time-limited until 2027-06-30. Start date 2026-11-01 or by agreement. Full-time position. Work location: Uppsala Information about the position is provided by: Acting HR Coordinator Louise Walther, [email protected] or Administrative Manager Robert Malmgren, [email protected]. In this recruitment, we have replaced the personal letter with questions that you answer in connection with your application. The answers will be used as part of the selection process. Welcome to submit your application no later than August 24, UFV-PA 2026/2297. Uppsala University is a broad research university with a strong international position. The ultimate goal is to conduct education and research of the highest quality and relevance to make a difference in society. Our most important asset is all 7,500 employees and 53,000 students who, with curiosity and commitment, make Uppsala University one of the country's most exciting workplaces. Read more about our benefits and what it is like to work at Uppsala University https://uu.se/om-uu/jobba-hos-oss/ The position may be subject to security vetting. Security vetting is a requirement for employment, and applicants must be approved. We decline offers of recruitment and advertising assistance. Applications are received in Uppsala University's recruitment system. Trade union representatives: Saco-S - [email protected], Seko - [email protected], ST (OFR/S) - [email protected]

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