HR Administrator

Do you want to work with HR matters, supported by competent and friendly colleagues in an international environment? Do you want an employer that invests in sustainable employee relations and offers secure, beneficial working conditions? Welcome to apply for a time-limited position as HR Administrator at the Department of Information Technology at Uppsala University. The Department of Information Technology holds a leading position in both research and education at all levels. Today we are Uppsala University's third-largest department with over 350 employees, including 120 teachers and 120 doctoral students. Approximately 5,000 undergraduate students take one or more courses at the department each year. More information about us can be found on the department's website: https://www.uu.se/institution/informationsteknologi As HR Administrator at the Department of Information Technology, you will be part of the university's HR function and collaborate with the HR department at the university administration. You will also have access to a broad range of competence development offered by the HR department. In your role as HR Administrator, you will be part of the administrative group at the department, led by an administrative manager with overall responsibility for personnel and operations. The administrative group provides service and administrative support to core operations in the areas of finance, HR, communication, research education administration, course administration, and study guidance. The HR function currently includes four HR generalists and one HR coordinator who coordinates HR work. Within the administrative group, we work across boundaries between different functions, and therefore you will also work closely with other colleagues in the group and with core operations. Duties As HR Administrator, you will assist the department's HR generalists in ongoing work. Your duties will include managing hourly compensation, performing employment law calculations, issuing certificates, maintaining access lists, and some visitor management. A major task will be managing our assistant positions, where you will independently administer the entire process with support from others in the HR function. The work also involves some filing and archiving as needed. In addition to the above, you will also handle travel bookings in connection with employment matters. Further administrative tasks may also be included in the position. These may vary over time and between different operations. We work in a range of different administrative systems such as Primula, AKKA, W3D3, and Varbi. Qualifications Formal Requirements We are looking for someone with post-secondary education in HR or payroll administration, or equivalent competence that the employer deems equivalent, as well as well-documented and current work experience. You have knowledge of administrative law and labor law. You have good general computer skills and excellent knowledge of Microsoft Office. You have experience with registration in various systems and experience handling large amounts of data/information. You have excellent ability to express yourself well in speech and writing in both Swedish and English. Personal Qualities As a person, you must be able to work both independently and in a team, have good initiative and collaboration skills, be structured with good organizational ability, and be able to prioritize. Accuracy and the ability to meet and keep deadlines in your work are very important. The position involves many contacts and great importance will be placed on personal qualities and how, through your experience and competence, you are assessed to complement and strengthen administrative work within the department. Desirable/Meriting Qualities Meriting qualities include: Experience working with personnel administration in the public sector, particularly at university/higher education institutions. Experience working with Primula, W3D3, AKKA, Varbi, and other systems used at Uppsala University. Experience with recruitment and/or payroll/PA systems. About the Position The position is time-limited, 12 months. Full-time position. Start date October 1, 2026 or by agreement. Location: Uppsala. Information about the position is provided by: HR Coordinator Gunilla Berger (tel 018-471 2987, [email protected]). In this recruitment, we have replaced the cover letter with questions that you answer in connection with your application. Your answers will be used as part of the selection process. Welcome to apply by August 31, 2026, UFV-PA 2026/2376. Uppsala University is a broad research university with strong international standing. The ultimate goal is to conduct education and research of the highest quality and relevance to make a difference in society. Our most important asset is all 7,500 employees and 53,000 students who, with curiosity and commitment, make Uppsala University one of the country's most exciting workplaces. Read more about our benefits and what it's like to work at Uppsala University https://uu.se/om-uu/jobba-hos-oss/ The position may be security-vetted. For security vetting, a condition for employment is that the applicant is approved. We decline offers of recruitment and advertising assistance. Applications are received in Uppsala University's recruitment system. Labor representatives: Saco-S - [email protected], Seko - [email protected], ST (OFR/S) - [email protected]

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