Administrator/Executive Assistant to the Vänersberg Operations Area

About the workplace The Swedish Prison and Probation Service is growing – we are building new facilities, renovating, and expanding, and we are now looking for more employees. Our most important goal is to reduce recidivism – to break the cycle of crime. If we succeed, society becomes safer and more secure for everyone. We are the authority responsible for prisons, probation services, remand detention facilities, and inmate transportation. The Vänersberg Operations Area consists of two correctional facilities in Vänersberg and one remand detention facility in Uddevalla. Östragård Prison is an open facility for clients sentenced for sexual offenses, and Brinkeberg Prison is a closed facility with higher security classification. Uddevalla Detention Facility receives both restricted and unrestricted detainees. We are a diverse organization with correctional officers, administrators, nurses, cooks, teachers, production supervisors, managers, and many others working here. We are a modern authority that offers development opportunities and challenges where you can participate in shaping the future. Together, our management team works to fulfill our mission in accordance with applicable legislation and to ensure that our employees have good conditions to both develop and thrive in the workplace. Job tasks As an administrator/executive assistant, you will work in close collaboration with managers within the Vänersberg Operations Area. In your role, you support the managers from an administrative perspective on HR matters such as work environment, co-determination agreements, collective bargaining agreements, salary structures, personnel planning, and rehabilitation. The role also includes working with certain parts of the recruitment process. Your tasks involve coordinating with the recruitment unit as well as administration related to ordering agreements and establishing personnel files. As an administrator/executive assistant, you will also prepare materials and participate in and take responsibility for preparing minutes for management meetings, negotiations, and safety committees. You participate in regional executive assistant meetings and maintain continuous contact with other regional parts of the organization as well as external parties and union representatives. Furthermore, you provide support to the prison director and correctional inspectors on specific matters such as the HR annual calendar, operational planning, and follow-ups. You will work across the entire operations area, but your placement will be at one of the facilities in Vänersberg. Travel occurs weekly between the facilities, including to Uddevalla Detention Facility. Qualifications We are looking for someone who is flexible and easily adapts to changing circumstances. You also need to be stable, thorough, self-driven, and structured in your work. It is very important that you act in accordance with decisions made, goals, policies, and guidelines and comply with the confidentiality requirements of your role. You plan, organize, and prioritize work efficiently, take independent responsibility for your tasks, see the bigger picture, and consider the broader perspective. As a person, you are service-oriented and have an interest in helping others and finding solutions. The role involves many contact points both within and outside the organization, so you need good collaboration skills and the ability to create and maintain relationships. For us, it is important that you share the Swedish Prison and Probation Service's fundamental values of a humane view of people, respect for the individual, and belief in people's willingness and capacity to develop. You are also aware of and understand how background, culture, and group affiliation affect both yourself and others. Furthermore, through your approach, you are expected to contribute to ensuring that everyone is treated equitably. We place great emphasis on personal suitability. We are looking for someone who has: Academic education in HR or other education combined with work experience that the Swedish Prison and Probation Service deems relevant for the position Work experience from a similar HR role or other equivalent experience that the Swedish Prison and Probation Service deems relevant for the position Experience in independently managing processes with multiple stakeholders Strong Swedish language skills in both speech and writing Very good computer skills Class B driver's license It is considered advantageous if you have: Work experience with administrative work in the public sector, preferably within the justice system Experience with Swedish state collective bargaining agreements Good knowledge of laws and agreements (labor law, working time regulations, policies, etc.) Experience with Heroma Experience with personnel planning Experience with filing and records management Experience collaborating with employee organizations and working with external parties Other information The Swedish Prison and Probation Service has chosen to remove the cover letter and replaced it with selection questions relevant to the position. Your answers to the selection questions and your CV will form the basis for whether you are qualified to move forward in the process. To be eligible for employment with the Swedish Prison and Probation Service, you must meet high standards regarding suitability, judgment, security and confidentiality awareness, and compliance with applicable laws. This means you uphold democratic values and the state values that apply to the Swedish Prison and Probation Service's activities. Certain positions are classified as security positions, and a security screening with background check will be conducted before an employment decision is made. For certain security-classified positions, Swedish citizenship is required. The Swedish Prison and Probation Service welcomes applicants with diverse backgrounds and experiences. Learn more about security screening here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/sakerhetsprovning-vid-rekrytering/ The position may involve war-time placement at the Swedish Prison and Probation Service. Learn more about war-time placement here: https://www.kriminalvarden.se/jobba-hos-oss/rekryteringsprocessen/krigsplacering/ Individual salary determination is applied. Probationary employment may be used. To submit your application, click the application link in the ad. Questions about how to apply and upload your CV should be directed to Varbi. Questions about specific jobs will be answered by the contact person specified in the ad. We respectfully but firmly decline direct contact from staffing and recruitment firms and sellers of recruitment ads. The Swedish Prison and Probation Service has contracted agreements.

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