Group Administrator

We are seeking a Group Administrator for an exciting assignment at a government agency. Assignment Description A department at the agency now sees a need for a full-time Group Administrator to assist existing administrators and project engineers with cross-project administrative tasks. The Administrator is the hub connecting many contact points, both internally and externally. The Administrator should support the group and contribute to streamlining operations by assisting colleagues and creating structure. The Administrator needs to have good prioritization skills and experience managing multiple tasks simultaneously. As an administrator, your primary responsibility will be to support the group with cross-project administrative tasks. The role includes: Serving as the group's main administrator in the Betsy access system (register assignments, order access rights) Supporting projects with ongoing document registration Cross-project administration in the Atlas document management system (assign access rights, set up/adjust folder structures) When time permits, assisting with administrative aspects of extensive project activities, such as handover at project completion Administering SOW/commitments in Magnit (receive and distribute invoices, monitor approved budgets and manage extensions when needed) Resource Management: Handle resource procurement in Magnit through consultant requests and extensions or expansion of existing resources' assignments Onboarding by ordering access rights and hardware Work tasks are sometimes event-driven and subject to change, which places high demands on flexibility and adaptation. As a group-level administrator, you will collaborate extensively with all colleagues and project members. Mandatory Requirements High school diploma or equivalent at minimum. At least 3 years of documented experience in administrative work in areas such as office, reception, finance, HR, customer service, or public sector. Does not need to be continuous. At least 3 years of experience independently planning, prioritizing, and following up on multiple parallel tasks with varying deadlines and priorities. At least 1 year of experience in invoice processing or other financial administration. At least 2 years of experience coordinating administrative activities between multiple stakeholders, such as meetings, ordering, information flows, follow-up, or documentation. Experience from at least 1 employment/assignment identifying, proposing, and implementing improvements in administrative methods, procedures, or processes that contributed to increased efficiency, quality, or service. At least 3 years of experience working in Microsoft 365 and ability to quickly learn new administrative systems and digital tools. Meritorious At least 1 year of experience with onboarding new employees, such as ordering access cards, setting up computers/phones, or similar. Your Application Does the role sound interesting and suitable? If so, please apply immediately as we conduct interviews on a rolling basis and the position may be filled before the final application deadline. We can only receive and process your application by registering your CV in our portal. With regard to GDPR, we cannot accept applications via email. We warmly welcome your application! This assignment is part of Quest Consulting's staffing services. About Us Quest Consulting is an authorized consulting firm with collective agreements, insurance, wellness benefits, and occupational pension. We specialize in IT, Engineering, HR, Administration, and Finance. Our goal is to be your personal partner, which is why it is so important to us to work according to our core values where our guiding principles are to be Personal, Innovative, and Professional.

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