RFP (Request for Proposal) Coordinator for the Subway

GVU AB · Temporary

Solnavägen 1E, STOCKHOLM, Sweden

For fifteen years, Genero has supported the public sector with qualified consultants and interim solutions. During that time, we have built a reputation as a reliable, knowledgeable, and long-term partner – and now we want to grow. Our expansion is driven by a clear need in the sector: competent consultants who can strengthen public operations in transition, ensure quality, and contribute to social value. You will be employed by Genero but will work on-site at the client. For some assignments, it is also possible to work as a subconsultant for us. Project Description The department managing expanded subway operations currently has three divisions working on projects to expand the subway in different geographic areas, as well as two divisions working on joint support and governance. Within the West Division, we have the task of planning, designing, and building a subway between Fridhemsplan and Älvsjö, and ensuring that there are vehicles and depot capacity to operate traffic on the line. When traffic starts, responsibility is handed over to the Traffic Administration within Region Stockholm to manage future operations. The expansion of the subway from Fridhemsplan to Älvsjö involves a double-track subway on a new route with six new stations. Additionally, new depot capacity must be secured and vehicles procured. The project is currently fully financed through the Sweden Agreement and investment funds within Region Stockholm. Responsibility for the entire expansion, including procurement of depot and vehicles, lies with the West Division, which currently has just over 100 employees. Currently, the project is in the planning, design, and construction phase with ongoing preparation of construction documents and Requests for Proposal (RFP) for upcoming procurement of contracts. We have also begun some of our preparatory work. The line between Fridhemsplan and Älvsjö will be independent from the rest of the subway system and will therefore be built on its own technical platform, with stations that are half the length of the rest of the network, with trains that run more frequently and in tunnels excavated with new technology. Over the coming years, we are building an organization for further design and construction production. When operations are in full tunnel and installation production, the client organization will comprise approximately 150 people with approximately 2.5 billion kronor in annual turnover. We anticipate nine years of construction time. Job Description As an RFP (Request for Proposal) Coordinator, you are responsible for driving the work from design and procurement through the implementation of contracts. The role involves ensuring RFP delivery by ensuring that the project's schedule, cost, and scope are delivered in line with approved budgets, applicable agreements, environmental rulings, and the forthcoming railway plan. The work takes place in close collaboration with the project manager, project manager colleagues, design leaders, construction managers, and design consultants. The role also involves extensive contact with internal and external stakeholders such as designers, contractors, the subway operator, Stockholm City, infrastructure owners, and authorities. The complex contracts require a structured and proactive work methodology with continuous follow-up and active risk management. Who Are You? The role suits a person who can work independently and thrives in close collaboration with others. You are structured, thorough, and have the ability to plan and prioritize your work in an efficient manner. With a clear and constructive communication style, you contribute to an open and solution-oriented work environment. As a person, you are analytical, problem-solving, and work with goal and results orientation. You collaborate easily and build trust in your relationships. An important success factor in the role is your ability to see the whole picture in a complex everyday situation, while you can drive issues forward and make well-considered decisions. You have a talent for leadership, value diversity, and understand how different competencies strengthen the team as a whole. Your ability to navigate in complex contexts makes you confident and effective in the assignment. Consultant's Areas of Responsibility 1. Drive the project from design through procurement to implementation of contracts. 2. Ensure that schedule, cost, and scope are delivered according to approved budgets, agreements, environmental rulings, and the forthcoming railway plan. 3. Lead the preparation of requests for proposals and ensure quality-assured construction documents. 4. Manage reviews and independent reviews prior to approval of construction documents. 5. Follow up on RFPs during the construction phase and handle changes, adjustments, and deviations. 6. Drive construction support design forward with a focus on minimizing disruptions and ensuring good progress. 7. Collaborate with the project manager, project leaders, design leaders, construction managers, and design consultants. 8. Maintain dialogue with external stakeholders such as contractors, the subway operator, Stockholm City, infrastructure owners, and other authorities. 9. Work in a structured manner with risk management, follow-up, and management of complex contracts. Assignment Start and End Dates Start: 2026-09-14 End: 2027-04-30 Extension Options: The client has the option to extend the contract term by an additional 1+1+1+1+1 years under existing contract terms. Assignment Scope: 40 hours per week Location The assignment currently allows both remote work and on-site work at the office at Solnavägen 1E. The assignment currently allows remote work a maximum of 2 days per week. Special Educational Requirements All persons holding the positions of project manager, assistant project manager, design leader, assistant design leader, Bas-P/U handler, and Bas-P/U contact person must hold valid training in occupational safety and Bas-P/U. Training must be renewed at least every five years, in accordance with the Swedish Work Environment Authority's recommendations, to ensure that knowledge and certifications are current. Should the consultant be able to work overtime, inconvenient working hours, and/or on-call/standby duty? No We review applications on an ongoing basis.