Administrative Management Consultant – Healthcare Organization

Administrative Management Consultant – Healthcare Organization A medical unit within the public healthcare system in Stockholm needs to reorganize its system administration. The unit manages over 20 mission-critical IT systems that support clinical processes, and the management team consists of about fifteen professionals with diverse backgrounds: nurses, hospital physicists, engineers, and physicians. The systems have increased in number and complexity in recent years, and today's administrative organization no longer matches the unit's needs, either in terms of resources or expertise. You will analyze the current state and develop an administration model that will stand the test of time. The assignment is time-limited and clearly defined in its deliverables: a target vision, a role structure, and an implementation plan that the unit can begin working with. Quick Facts Start: September 1, 2026 Scope: approximately 400–500 hours total, distributed over the period Location: Stockholm, hybrid by agreement Employment Type: Subcontractor via Lynqa; we handle contracts and invoicing Assignment Duration: through November 30, 2026 Application Deadline: August 14, 2026 What You Will Do Map existing systems and their dependencies, and analyze the current administrative organization and work methods Identify gaps, risks, and areas for improvement Interview key stakeholders in operations, IT, and operational management Develop an administration model with structure, governance, decision-making processes, and prioritization framework Define roles and responsibilities with mandates, competency requirements and collaboration, as well as an implementation plan with prioritized actions for both short and long term Requirements Documented experience with IT system administration in complex organizations Strong understanding of administrative structures in the public sector Ability to work both strategically and operatively Minimum 9–12 years of experience in the field, with primary responsibility for managing a larger group (corresponding to competency level 4) Fluent Swedish and English in spoken and written form. All documentation is written in Swedish Two reference assignments of comparable scope and complexity, completed at least partially within the last five years. At least one must involve work with or review of administrative structures in a complex IT environment, and at least one must have been performed in a complex organization. The assignments must not have been terminated early, and reference contacts must be available Meritorious Experience with how administration and IT environments are operated within the healthcare sector PM3 certification or equivalent administration governance model, ITIL Experience collaborating between clinical operations, vendors, IT organization, and medical technology Familiarity with change management and communication when implementing a new administration model Application Please include a brief description of two reference assignments as required above; this is the task that takes the longest to prepare. Selection will be ongoing and the role may be filled before the application deadline. Questions are answered by Armin Tankovic, [email protected].

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