Administration Manager / Process Developer Learning & Improvement

Vattenfall AB · Full-time

Östhammar, Sweden

Company Description Business Unit (BU) Vattenfall Power Solutions is a business unit with approximately 700 employees within Business Area (BA) Vattenfall Generation that provides training for personnel in Swedish nuclear power, delivers nuclear fuel to Vattenfall's nuclear power plants, develops and executes projects and assignments, and provides internal technical specialist services for all of Vattenfall's operations, corporate staff, and stakeholders. This includes activities such as development and provision of training programs, project management and project support, analysis leadership and investigations, product development, and nuclear technical safety and dam safety assignments. The focus within Vattenfall Power Solutions is to develop our capabilities in project management and selected key technical disciplines. We actively work with continuous improvement initiatives and development of our models, where our work and expertise create significant value for Vattenfall and its investments. About the Role About the Job Would you like to be part of developing how we learn from our experiences – and thereby contribute to increased safety and efficiency in the energy sector? As an Administration Manager with us, you get a role where you don't just manage – you help shape how we move forward. Here you have great opportunities to influence, improve, and create real value in an operation where learning makes a real difference. The role belongs to the Quality & Performance unit, which works on standardization and efficiency improvements across the entire business area. About the Role In your role as Administration Manager, you will hold a central position where you influence the development of business-critical systems and working methods in a complex and mission-critical environment. You will be responsible for developing and managing systems and processes, with the goal of creating long-term sustainable and efficient solutions for the business. The role involves close collaboration with both operations, IT, and external suppliers, where you function as a key person in creating understanding and consensus among different stakeholders. You work at the interface between operations and IT and have an important task in translating business needs into concrete requirements for systems, functionality, and deliverables. The role is both operational and strategic – you handle day-to-day management while driving development and improvement work over time. You operate in an environment with high demands on structure, quality, and compliance, which requires a systematic approach and good understanding of work in regulated operations. You are employed within Vattenfall Power Solutions and work on behalf of Vattenfall Fleet within Business Area Generation, which means you work close to core operations and collaborate with several different parts of the organization. Your Responsibilities You will have a varied role with many contact points and significant scope to influence. You will, among other things: Develop and further advance working methods, plans, and roadmaps for process and IT development Capture business needs and translate them into concrete improvements Drive development and change initiatives together with others Ensure that processes and IT support actually deliver value and support business objectives Be an important link between operations, IT, and external suppliers Contribute to communication and training related to changes Follow up on results and ensure that efforts deliver impact over time Drive change initiatives Requirements Specification Your Profile We believe you thrive in a role where you can combine structure, analysis, and collaboration. You don't need to know everything from the start – what matters most is that you are curious, driven by improvement, and enjoy working together with others. Experience and Background Several years of experience in administration management or a similar role Experience developing processes and working methods Experience with strategy work and long-term development Experience from work in a regulated or safety-critical operation Abilities and Working Style Very strong ability to translate business needs into clear and relevant IT requirements, for example toward internal systems or external suppliers Ability to drive work from needs identification through implementation and follow-up Strong collaboration skills and experience working with multiple stakeholders Meritorious Experience working in roles with a clear connection between operations and IT Additional Information What We Offer Beyond being part of shaping the future smart energy society, we offer you a developing and varied job with many contact points. At Vattenfall, we believe that work and private life should have a good balance, so we offer flexibility in work and the opportunity to work from home if needed. We also offer a range of other employee benefits such as reduced working hours, favorable occupational pension agreements, parental leave supplements, and more. Read more about our benefits here. Work location is possible at one of the locations where VPS has offices: Solna, Gothenburg. At one of our Swedish nuclear power plants at Ringhals, Oskarshamn, Forsmark, or other locations where Vattenfall has offices, such as Västerås, Nyköping, Uppsala, Gävle. Travel internationally and within Sweden occurs but we actively work with technical tools to reduce this. For more information about the position, contact recruiting manager Lisa Ahlstrand 073 072 41 69. For information about the recruitment process, contact recruiter Sofia Berggren [email protected] Trade union representatives for this position are Gustaf Treiber (Akademikerna), Jan Stigbert (Unionen), Jörgen Von Ubisch, Robert Lönnqvist (SEKO). All contact persons can be reached via Vattenfall's switchboard 08-739 50 00 Welcome to submit your application no later than September 13, 2026. We look forward to your application, so don't hesitate – apply today! We do not accept cover letters in applications. You apply quickly and easily by answering screening questions and attaching your CV. Tests may be included in this recruitment process. At Vattenfall, we value being active, positive, open, and safety-conscious. We seek employees who share our vision and can contribute to strengthening our corporate culture. We are convinced that diversity contributes to building a more profitable and attractive company and strive to be good role models when it comes to diversity. Vattenfall actively works to ensure that all employees have the same opportunities and rights regardless of age, ethnic or cultural background, gender identity, religion/faith, sexual orientation, or functional variation. Read more about how we work with diversity and inclusion here. Vattenfall is part of Sweden's critical infrastructure and our operations are subject to rules including security protection, nuclear non-proliferation, and export control. Due to these regulations, a background check of the candidate is conducted for many of the positions in our operations before employment. For positions that lead to participation in security-sensitive operations or placement in a security classification, this check includes security vetting in accordance with the Security Protection Act. In addition to security vetting, drug testing is also conducted. You may be subject to civil defense placement. Any civil defense placement is done with support in the employment agreement and the Act on Civil Defense Obligations. We look forward to your application!