At the Swedish Migration Agency, we work on one of our time's major societal issues – migration. In total, we are approximately 6,000 people here, and we have an unusually important job!
Administration Manager Public 360 – Build next generation information management at the Swedish Migration Agency
Do you want to lead the development of an entirely new administration organization while also driving one of the Swedish Migration Agency's most important digitalization initiatives?
We are now seeking a senior administration manager for Public 360 – the Swedish Migration Agency's new document and case management system. This role suits you if you want to combine strategic responsibility, business development, and system-related work in an organization where digitalization makes a real difference.
You will enter at an early stage and become a key person in establishing both working methods, structure, and long-term management. This is not a role where everything is already in place – on the contrary, you will have the opportunity to influence how future information management should function within one of Sweden's largest government agencies.
Public 360 is initially being implemented for registration and management of public documents, but the solution is an important part of the Swedish Migration Agency's continued development within document management, case management, and digital business development.
About the role
As administration manager, you are responsible for building and developing the management of Public 360 together with the business units, technical functions, and external suppliers.
The role is broad and combines:
strategic administration management
change management and business development
coordination between business and IT
vendor management
system-related work and administration governance
You will, among other things:
establish and further develop a sustainable administration organization
drive implementation and further development of Public 360
coordinate work between business, technology, archives, legal, and security
build support, training, and superuser structures
take responsibility for dialogue with the supplier regarding roadmap, further development, and deliverables
work with budgets, prioritization, and planning within the administration
contribute to the development of future digital working methods and information management at the agency
You will have great opportunity to influence both the solution, working methods, and direction forward.
Read more about working with IT with us: Work with IT
We are looking for you who
We are looking for someone who is driven, structured, and takes strong personal responsibility. You are comfortable leading work forward even when all frameworks are not yet in place.
You find it easy to create engagement and collaboration, and you thrive in roles where you need to coordinate different perspectives and get people to work toward common goals.
To succeed in the role, you also need to be communicative, unpretentious, and have the ability to switch between big-picture perspective and details.
We place great importance on personal suitability, where good collaboration skills, responsibility, and sound judgment in complex technical environments are central.
We believe you have:
multiple years of experience in administration management or similar leadership roles
experience working business-close in larger organizations
good understanding of the interplay between business, processes, and IT
experience with vendor management and coordination of multiple stakeholders
ability to create structure, drive change, and make things happen
It is meritorious if you have experience with:
Public 360 or other document and case management systems
public sector or government agencies
information management, registration, or case processes
Information
Employment type: Permanent
Working hours: Office hours
Location: Norrköping, with some flexibility among the Swedish Migration Agency's locations possible
Remote work opportunity: Yes, partly based on business needs
Start date: By agreement
Benefits & terms: Read about our employment benefits here.
Application deadline: We conduct selection on an ongoing basis but we want your application by July 5th at the latest
Want to know more
If you want to know more about the current role and the unit, contact details for the responsible unit manager are listed below.
About the recruitment process
For us, it is important that all competence on the labor market is utilized. We therefore welcome all applicants and strive for even gender distribution and diversity. As a government agency, we recruit based on merit and competence. On arbetsgivarverket.se you can read more about what that means.
You do not need to attach a personal letter with your application, but we wish that you answer the selection questions as clearly and thoroughly as possible so that we can make a fair assessment of your experience or whether you are qualified to proceed in the recruitment process or not. In some recruitments, we also use tests to assess how well your skills match the position you are applying for. In a possible interview, you may also be asked questions related to security.
If you want to get in touch with union representatives, contact details for Saco-S, Seko, and ST are listed at the bottom of the "Vacant positions and interest registration" page on migrationsverket.se: Questions and answers about applying for a job at the Swedish Migration Agency
To work at the Swedish Migration Agency, you need to have the right to reside and work in Sweden on one of these grounds: Swedish citizenship (requirement for certain positions), Nordic citizenship, EU citizenship, or permanent residence permit.
If you have protected personal information, or other information that you yourself consider worthy of protection, you should contact [email protected] before you submit your application so we can tell you more about our security procedures.
The Swedish Migration Agency's processing of personal data
The Swedish Migration Agency's recruitments are conducted entirely by us or by our contracted suppliers. We therefore ask that we do not receive phone calls and emails from recruitment companies and advertising sales representatives.At the Swedish Migration Agency, we work on one of our time's major societal issues – migration. In total, we are approximately 6,000 people here, and we have an unusually important job!
Administration Manager Public 360 – Build next generation information management at the Swedish Migration Agency
Do you want to lead the development of an entirely new administration organization while also driving one of the Swedish Migration Agency's most important digitalization initiatives?
We are now seeking a senior administration manager for Public 360 – the Swedish Migration Agency's new document and…