Executive Assistant to Luleå Hamn

Description:

Do you want to work close to management in a company that is in the midst of exciting development? Luleå Hamn is now seeking an executive assistant who wants to contribute to creating structure, pace, and quality in daily operations. Luleå Hamn is an important part of the region's development and is facing major investments related to industry transition. We are in an expansive phase where many development projects are underway simultaneously, and our operations are growing. With us, you get to work in an organization where a lot is happening – and where you have the opportunity to make an impact. About the role As an executive assistant, you have a central role in creating structure and making everyday operations run smoothly. You work close to the CEO and management team and are an important support in daily operations. You contribute to ensuring that planning, meetings, and follow-up maintain high quality and that the right things happen at the right time. The role also includes support in board work, where you are involved in coordinating materials, planning, and administration around board meetings. The role is new and will be shaped together with the CEO and HR manager. You report to the HR manager. Main responsibilities Plan and coordinate meetings, calendars, and activities Prepare presentations, reports, and decision-making materials Support management and CEO with administrative tasks in daily operations Coordinate management's work and annual calendar (notices, agendas, minutes, and follow-up) Prepare and administer board meetings (notices, materials, minutes, and follow-up) Take minutes/protocol and follow up on decisions Handle internal and external contacts in a professional and trustworthy manner Support projects and other tasks as needed Contribute to developing and simplifying work methods and routines WHAT WE ARE LOOKING FOR We are seeking someone with a natural drive to make things easier for others and who enjoys staying one step ahead. You are structured, attentive, and have a good ability to create order even when the pace is high. You build trust in your relationships and have a professional and considerate approach to collaboration with others. As a person, you are: Independent and initiative-taking Thorough and organized Flexible and solution-oriented Discreet with high integrity Collaborative and comfortable with many contact points. Qualifications Experience in a similar role, such as executive assistant, CEO assistant, or qualified administrator Very good Swedish skills and good English Very good administrative ability and experience handling documents, meetings, decision-making materials, and follow-up. Ability to work in a structured manner and ensure quality in administrative processes. Good digital skills and experience with the Office package. Meritorious Experience working close to management or in a larger organization. Experience with board work or handling board administration. Experience working in an organization with certified management systems or process-driven documentation. Knowledge of quality work, governing documents, and business development. The position is a permanent employment. We apply a six-month probationary period, starting by agreement. This recruitment process is handled by StudentConsulting. If you have any questions about the position, you are welcome to contact Henna Vaalto via email: [email protected]. Please note that feedback in the recruitment process may take somewhat longer than usual during the vacation period. We warmly welcome your application!Do you want to work close to management in a company that is in the midst of exciting development? Luleå Hamn is now seeking an executive assistant who wants to contribute to creating structure, pace, and quality in daily operations. Luleå Hamn is an important part of the region's development and is facing major investments related to industry transition. We are in an expansive phase where many development projects are underway simultaneously, and our operations are growing. With us, you get to work in an organization where a lot is happening – and where you have the opportunity to make an…

Overview

Type

job

Status

active

Visibility

public

City

Luleå

Address

Strömörvägen 9

GPS

65.549573622149, 22.238875345008copyopen in

Email

Show email

Views

4

Published

8. 7. 2026

Edited

27. 7. 2026

Specifications