Executive Secretary

Description:

- Manage and coordinate the appointments and agenda of the Head of Mission, and official visiting delegations. Arrange meetings and prepare all relevant documents and required materials. - Maintain and update lists of prominent figures, national events, and send out invitations, congratulations, and condolence letters in a timely manner. - Coordinate internal and external meetings and official visits by the Head of Mission, and coordinate logistical and security arrangements in coordination with relevant bodies within and outside the Mission. - Organize and coordinate meetings, conferences, and official events; Attend as required and prepare relevant documentation and record meeting minutes when necessary. - Welcome visitors in a friendly and professional manner, guide them, and answer their phone calls. - Prepare correspondences, reports and notes of the Head of Mission and provide simple translation and interpretation if required. - Organize and track travel arrangements and ticket bookings and carry out all logistic procedures concerning the Head of Mission in coordination with relevant bodies within and outside the Mission. - Receive the daily mail and present it to the Head of Mission, follow up on his directives in terms of circulating such mails to the concerned stakeholders. - Classify, index and keep documents and papers in a systematic manner ensuring and helping facilitate their retrieval. • Bachelor's degree in Business Administration or Executive Secretarial. • Fluency in both Swedish and English.- Manage and coordinate the appointments and agenda of the Head of Mission, and official visiting delegations. Arrange meetings and prepare all relevant documents and required materials. - Maintain and update lists of prominent figures, national events, and send out invitations, congratulations, and condolence letters in a timely manner. - Coordinate internal and external meetings and official visits by the Head of Mission, and coordinate logistical and security arrangements in coordination with relevant bodies within and outside the Mission. - Organize and coordinate meetings, conferences,…

Overview

Type

job

Status

active

Visibility

public

City

STOCKHOLM

Address

Torsgatan 2

GPS

59.335647425259, 18.05308920562copyopen in

Email

Show email

Views

3

Published

23. 7. 2026

Edited

5. 8. 2026

Location

Specifications