Executive Assistant & Team Coordinator

Description:

We believe in movement. The training we do within our walls equips us better for life outside. Challenges, setbacks, and everything else that comes with being human become a little easier to bear when the body is strong and gets to move. Right now, perhaps more than ever, society needs to be filled with people who feel good. For the ripples on the water to spread further, we need to lower the barriers and make training more accessible. That's where STC comes in. Together, we will advance public health, one step and one push-up at a time, and lead more people to a place where they can become a better version of themselves. We're now looking for you to be part of this as our new Executive Assistant at 100%. You report to the CEO with a position at our support office in Kungälv. Your Assignment As Executive Assistant & Team Coordinator, you are a hub in our organization. You work closely with our CEO and leadership team and are a crucial cog in keeping our days running smoothly. You're responsible for managing the CEO's calendar, meetings, travel, and correspondence with the highest professionalism. You ensure that the right information is in the right place at the right time, that presentations meet high standards, and that communication is clear, accurate, and well-thought-out. You also step in and take meetings when needed, find smarter ways of working, and suggest how administrative tasks can be streamlined through digitalization and AI. You come up with ideas and initiatives, stay one step ahead, and create conditions for truly proactive collaboration. In short, you free up time and energy for the CEO and leadership team so they can focus on what makes the greatest difference. When the CEO or leadership team is not present, they often turn to you—with questions, needs, or information. You have an overview, trust, and the mandate to help, solve problems, and create momentum in daily operations. At the same time, you are a support to the entire leadership team. This means you prepare meetings, manage travel, follow up on deadlines, gather decision-making materials, and keep track of initiatives driven by management. Beyond that, you have overall responsibility for creating a pleasant and inspiring work environment at our support office in Kungälv, where approximately 60 employees have their daily workplace. You ensure the office is welcoming, breakfast is set out for monthly meetings, coffee breaks are arranged, and holidays are acknowledged. You also act as project manager for major annual conferences and events. You keep track of supplies, meeting rooms, workflows, and morale, and you know how much the small details matter for everyday life. Who Are You? You are someone who thrives in a central role with a fast pace and great variety. You have several years of experience working in a support function close to a CEO or leadership team, and you know what it takes to stay one step ahead in your daily work—both practically and communicatively. Handling confidential information, adapting quickly to new contexts, and acting with integrity are second nature to you. You have a strong sense of structure and order, but you're also unpretentious and flexible when the situation requires it. It's equally natural for you to coordinate a leadership meeting with meticulous attention to detail as it is to ensure the office is stocked with the right materials and the mood is good going into a joint breakfast meeting. You build relationships with ease, have high social competence, and enjoy creating comfort and structure around you. You have an eye for detail, are self-driven and initiative-taking, and are motivated by giving others the right conditions to succeed. You have an open approach to how AI is changing work methods and use tools like ChatGPT, Claude, or Copilot as a natural part of your day. Requirements • At least 3–5 years of experience as an Executive Assistant, Office Manager, or similar role • Very strong ability to communicate verbally and in writing in Swedish (English is a merit) • Very good knowledge of the Microsoft Office suite • Interest in digital tools, data-driven work methods, and AI solutions And of course, it's a great plus if you enjoy training and health! What Awaits You With us, you get a clear assignment and the trust to shape it yourself. STC is growing fast, and you have an important role to fill. It's a role with broad mandate, and for the right person, there are good opportunities to grow and take steps within STC. You also get: • Gym membership with access to all STC gyms throughout Sweden, including group training • Discounts through partners and sister companies • Collective agreement • Role-specific development and career opportunities within STC • Hybrid arrangement, 4 days in the office and 1 day remote • Joint training sessions with colleagues Our Recruitment Process As part of the recruitment process, we use tests from Alva Labs, not as a screening tool but in a later stage of the process. The tests consist of a logical problem-solving test and a personality test. The tests take approximately 30 minutes in total to complete, and you'll receive information and examples of tasks before you start the actual test. We will make selections on an ongoing basis until we find our new star! If you have questions or concerns about the position, feel free to reach out to Lovisa Lorentzon at [email protected]. Application deadline: 2026-08-17 We look forward to your application!We believe in movement. The training we do within our walls equips us better for life outside. Challenges, setbacks, and everything else that comes with being human become a little easier to bear when the body is strong and gets to move. Right now, perhaps more than ever, society needs to be filled with people who feel good. For the ripples on the water to spread further, we need to lower the barriers and make training more accessible. That's where STC comes in. Together, we will advance public health, one step and one push-up at a time, and lead more people to a place where they can become a…

Overview

Type

job

Status

active

Visibility

public

City

Kungälv

Address

Bultgatan 28

GPS

57.878425194455, 11.949559551715copyopen in

Email

Show email

Views

3

Published

29. 7. 2026

Edited

2. 8. 2026

Specifications