Engaged Records Administrators

We are now recruiting records administrators with administrative experience who thrive working in a team. Do you want to work with tasks that help ensure we contribute to making Sweden and the world safer? Then you might be the person we're looking for. About the Position As a records administrator, you and your colleagues are responsible for ensuring that FMV meets requirements for registration, journalizing, and inventory management of public documents and publications in FMV's case and document management system, as well as the release of public documents. In this role, you are one of the faces of FMV and our Information Management department, handling both internal and external requests that come to us. Your work tasks include monitoring email inboxes and handling incoming mail, as well as journalizing incoming and created documents. You and your colleagues also assist in staffing the reception desk where documents are received, handled in accordance with applicable laws, and released to colleagues within the agency. You will have an advisory, educational, and demanding role toward case handlers in the organization when they request the release of public documents, as well as in other case management matters. About You We are looking for someone with upper secondary education and current and relevant experience in records administration or other experience in administration and information management (for example, in journal or case management systems). You also have good knowledge of Swedish and English in both speech and writing, as well as good skills in Microsoft Office. It is advantageous if you have records administration training and education in the Public Access to Information and Secrecy Act, the Administrative Procedure Act, and the Archives Act. We would appreciate if you have experience working as a records administrator or similar role in public administration. If you have previous experience working with journalizing systems and experience in operations covered by the Public Access to Information and Secrecy Act, the Administrative Procedure Act, and the Archives Act, we see that as an advantage as well. Personal qualities are of great importance to us. We welcome applicants with diverse backgrounds and experiences and are looking for someone with good teamwork skills who is organized and quality-conscious. We also see that you are a loyal person who acts in accordance with made decisions, operational plans, goals, policies, and guidelines. FMV – Swedish Defence Materiel Administration At FMV, you contribute to making Sweden and the world safer. We have the mission to provide the Swedish armed forces with the latest technology and knowledge so they can defend our country and our allies. Together with competent and engaged colleagues, you get to be part of developing and procuring solutions that sometimes don't exist yet. You drive development, all the way from need to delivery. From idea to reality. You will work in the Infrastructure Division, which is responsible for IT, facilities, and other business-critical infrastructure that enables efficient and secure work. At FMV, you are offered a secure employment with excellent benefits: Competence development and career opportunities Flexible working hours Occupational pension and wellness allowance Learn more about FMV as an employer and the benefits we offer on our website: https://www.fmv.se/jobb--karriar/arbeta-pa-fmv/. Do you want to be part of developing the defense of the future? Welcome to submit your application by September 3, 2026. Good to Know You apply by attaching your CV, grades, and certificates in Swedish. In your CV, clearly describe how you meet the requested qualifications and merits. To create a more inclusive recruitment process, we ask that you do not send a personal letter or include a photo in your CV. We recruit based on competence and assess candidates based on the role's requirements for experience, knowledge, and personal qualities. Our labor representatives are SACO-S Stefan Hållander, OFR/S Lena Sköld Gunnarsson, OFR/O Ann-Carol Wallgren Falk, and SEKO Peter Andersson. All can be reached at phone 08-782 40 00 (FMV switchboard). All can be reached via FMV's switchboard: 08-782 4000. For questions about the position, you can contact Marie Näslund at phone 08-782 40 00 (FMV switchboard) or via [email protected]. FMV's switchboard: 08-782 4000. Contact Emma Hellström at [email protected] for questions about the recruitment process. #LI-Onsite To work for us, you must be a Swedish citizen and undergo security clearance in accordance with the Security Protection Act. We use probationary employment, and as an employee you will be placed for war service according to the needs of total defense. Applications for this position are only accepted via FMV's website or registry. We have done our part, and therefore ask that you refrain from offering advertising and recruitment services.

Ask AI

Common questions about this listing — opens your AI with a ready-made prompt including the listing link.

• Is the salary in this job offer competitive for the role and location?
  Open in
• What questions should I ask at the interview for this position?
  Open in
• Which skills should I highlight in my application for this job?
  Open in