Finance and Administration Coordinator at Wicote Entreprenad, Gothenburg

Jerrie AB · Full-time

Kärrlyckegatan 27, Göteborg, Sweden

Are you looking for a broad and independent role where you can combine finance, administration, project support, and business development? Do you thrive in an entrepreneurial environment where you get to help create structure, drive improvements, and make a real difference? If so, this role might be perfect for you. Wicote Entreprenad is on an exciting development journey. The company, which is now part of a larger group, combines the entrepreneurial spirit of a small business with the structure and growth opportunities of larger organizations. We are now seeking a Finance and Administration Coordinator who wants to contribute to the next chapter. About the Role You will be the hub between the project organization, management, and the group's support functions, primarily within finance and QMS (Quality, Environment, and Safety). You will be responsible for creating structure, quality, and control in administrative and financial processes while helping the business operate efficiently and commercially. The role is broad and varied, suited for someone who enjoys switching between finance, project administration, document management, and operational support. You will be an important player in the organization's continued development and will have many contact points both internally and externally. The role functions as an operational and independent support to the Managing Director, Operations Manager, and Project Managers by ensuring that projects, financial flows, documentation, and internal procedures are managed correctly and efficiently. Examples of Responsibilities Manage accounts payable and receivable Ensure payment flows and monitor customer receivables Perform account reconciliations and support closing activities Project administration – daily support to project managers on project finance and administration matters Coordinate and administer documentation within quality, environment, and safety (QMS) Serve as contact person for the group's QMS function Ensure that documents, templates, and governing procedures are kept up to date Contribute to process development and efficiency improvements Who Are We Looking For? We are looking for someone who thrives in a coordinating role where you can combine structure, service, and personal responsibility. You are confident in yourself and have the ability to drive things forward in a constructive manner. You are unpretentious and service-oriented, but also confident in taking ownership of your areas, following up on operations, and setting requirements when necessary. To succeed in this role, we see that you have: Experience from a broad administrative or coordinating role Good financial understanding and practical experience with accounts receivable, invoice handling, account reconciliations, and project finance. Experience with closing procedures is a merit. Strong skills in Office and experience with business systems; we work in Project Portal, Fortnox, and Medius Ability to create structure and follow up on processes Experience in project administration Experience in document management Very good skills in Swedish, both spoken and written Experience from construction, contracting, or other project-driven operations is highly desirable. You need to understand how finance and administration connect with the project's different phases. Personal Qualities To thrive and succeed in this role, we believe you are a self-driven and responsible person who enjoys creating structure and order in an operation with many contact points. You work carefully, take ownership of your tasks, and find it easy to build trusted relationships. You are service-oriented, communicative, and enjoy collaborating with different functions while daring to ask questions, follow up, and drive things forward. Furthermore, you are curious about the business and its operations, have a solution-oriented approach, and contribute with energy, engagement, and positive team spirit to the organization. What We Offer At Wicote, you have the opportunity to work in an operation with a strong sense of community and short decision-making paths. The culture is characterized by curiosity, care, and collaboration. At the same time, the company is on an exciting transformation journey where you will have the opportunity to influence, develop, and shape tomorrow's working methods together with committed colleagues. You are offered a varied role with significant personal responsibility, a varied daily routine, and the opportunity to grow together with the business. Application We welcome your application! In this recruitment, Wicote Entreprenad is collaborating with Jerrie. If you have questions, please feel free to contact the responsible recruitment consultant Karin Kvist at [email protected], 072 333 88 26. The position will remain open until filled. At Jerrie, we work with a fair selection process based on a requirements profile. We do not use AI in screening and selection – all applications are read by a person. Learn more about Jerrie's recruitment process here: https://jerrie.se/rekryteringsprocess