Document Controller/Registrar

The Information Management Unit holds overall responsibility for managing Region Gotland's shared information assets. The unit consists of two operations: registry and regional archive. The Registry is now seeking a temporary substitute until October 31, 2027, when a colleague will be on leave for studies. There may be an opportunity for extension. In the region-wide registry, six document controllers work, one of whom holds a coordinating role. The Registry works to support and advise Region Gotland's various operations across all departments. As a document controller, you will be located with the operation you primarily support, but your organizational affiliation remains with the shared registry function. The proximity to the operation you support has the advantage of making you a natural part of the operation's work processes and information flows. The work group is led by the head of the Information Management Unit. The unit head divides their time between the registry and the regional archive. Your responsibilities As a registrar, you are responsible for registering and distributing incoming documents to various operations through Region Gotland's document and case management system. You are a key function in document registration. You set up cases, provide support and advice to operations, and when applicable, provide service to the public regarding document registration and public records. As a registrar, you handle incoming mail for committees, distribute to relevant operations, and when requested, manage the release of public documents. The Information Management Unit and registry function are important for public trust in the democratic process. The Registry's work is governed by laws and governing and supporting documents. Continuously refining and developing routines and processes is an important part of the work, as is following the procedures established by the team and operations. Who are you? We seek someone with relevant upper secondary or post-secondary education. Document controller training and education in public access and confidentiality legislation, data protection regulations, and archiving are merits. Experience with document controller work or administration and experience with document and case management systems are merits. It is an advantage if you have knowledge of regulations governing information management in public operations, such as the Public Access to Information and Secrecy Act, the Data Protection Regulation, and the Administrative Procedure Act. You should have an interest and aptitude for administration, registration, and archiving. Experience from municipal or public sector operations is a merit. For us, it is important that you are skilled at communicating in Swedish, both verbally and in writing. We seek someone who is self-driven, reliable, highly collaborative, service-oriented, structured, and quality-conscious. Security clearance will be conducted before employment. Why choose Region Gotland? We are the island's largest employer—with over 200 different professions and 7,000 employees in Sweden's only combined regional and municipal government. Together, we are developing a sustainable, safe, and thriving Gotland for everyone who lives on and visits the island. Gotland offers a rich cultural life, magnificent nature, and a creative entrepreneurial spirit. Over 61,000 people have chosen to call Gotland home, year-round. If you're not one of us yet but curious about becoming one, learn more about life on the island at www.gotland.com/flytta-hit We value our employees and are proud of our benefits. Learn more at www.gotland.se/formaner On the Instagram account @viarregiongotland, you can follow our employees and see the breadth of our various operations. How we recruit We work according to a competency-based recruitment method and therefore place great emphasis on personal suitability in accordance with the competencies described in this announcement. This is also how we actively work to prevent discrimination. We prioritize safety and quality in our recruitments, so you may be subject to checks before employment. If applicable, you will receive more information from the recruiter. An ID document and certificate of good conduct must always be presented. The position is filled on the condition that it does not need to be offered to employees with preferential rights.

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