Executive Secretary with Support to Management

Description:

Are you a structured, service-oriented and meticulous person with experience in equivalent work and continue to feel curious about supporting high-level managers. Do you like days that are never the same and do you have the ability to switch between a calm pace and quickly needing to solve a complex task? Then this might be for you! The Air Force Staff is in an expansive development period where successful management support is crucial. We are now looking for an executive secretary who wants to be part of our development journey and support managers. Main responsibilities As an executive secretary, you will create a flow and logistics around a manager who is constantly on the move. The role requires good administrative skills, excellent communication skills and professional conduct. You need to be self-driven, flexible and have an easy time prioritizing when the pace is high. It is also important that you are service-oriented, have high integrity and good collaboration skills. You work proactively to best anticipate needs and events going forward and act accordingly, all so that managers can fulfill their assignments. It is required that you are both meticulous in the details and have the ability to see the whole picture. The role also includes: Planning and coordinating meetings, trips, conferences and other gatherings for the management group Managing calendar, email, bookings and certain correspondence Preparing materials, minutes, presentations and reports Providing support in contacts with partners and external parties Handling invoices, orders, contracts and other ongoing administration Compiling material for reports and coordinating, driving and participating in various types of projects. REQUIREMENTS Qualifications Completed 3-year upper secondary school education At least 5 years of relevant and current experience in an administrative and service-oriented role acting as management support Very good knowledge of the Office package Very good ability to express yourself in speech and writing, in both Swedish and English B-class driving license. Personal qualities We are looking for someone who is driven, responsible, structured and meticulous with the goal of always delivering high-quality management support. To fit the position, you should thrive in an environment characterized by high work pace, with a mix of routine matters and new challenges. You see no problems in supporting a manager who is often traveling. You can quickly adapt to changed circumstances and should be able to work in a team as well as independently. It is very important that you are unpretentious and have an easy time collaborating with others. You should want to make a difference and not be afraid to put someone else in the center. You are driven by being an important part of a whole where cooperation, commitment and initiative are crucial to how you solve the tasks you face. You should find it just as important to solve the small details as to solve tasks as a whole from your role. You have a curious, humble mind and strive to develop both your workplace and yourself. It is important that you are a good representative of the Swedish Armed Forces and stand behind the Swedish Armed Forces' values. Great emphasis will be placed on personal suitability. MERIT FACTORS Experience of similar work in the Swedish Armed Forces or other government agency Experience working in systems VIDAR, PRIO, SWECCIS, EMILIA and ISUS Experience with document and case management systems in public operations Knowledge of the Swedish Armed Forces' management system and management processes Academic degree relevant to the position. OTHER Employment form: Permanent civil employment that begins with a six-month trial period for applicants who are not currently employed by the Swedish Armed Forces Employment rate: Full-time Work location: Uppsala Start date: October 2026 or by agreement Salary: Individual salary setting, according to collective agreement. Information about the position C FS Ov Mats Antonson [email protected] Trade union representatives OFR/S – Caroline Nilsson OFR/O – Lars-Olof Wretling SACO – Johan Nyström SEKO – Åsa Karlsson All contact persons can be reached via the Swedish Armed Forces switchboard: 08 – 788 75 00 Application Welcome with your application no later than 2026-08-12. Your application should contain a CV and cover letter where you explain why you are suited for this position and answers to the specified selection questions. Applications for this position will only be received via the Swedish Armed Forces website. Information about the Swedish Armed Forces and the recruiting unit: The Air Force Staff's first and most important task is to support the Air Force Commander's leadership of all squadrons and schools in the Air Force at all levels of the conflict scale. The Air Force Staff develops, plans, executes and evaluates orders and directives issued by the Air Force Commander. The Air Force Staff consists of approximately 350 employees. The Air Force organizes and trains flight, base and command units and has the task of monitoring and protecting Swedish airspace. It is a mission that continues around the clock, year-round, to ensure Sweden's integrity. Within the Air Force, approximately 5,100 employees work, civilian and military. In the Swedish Armed Forces there is a strong value base based on openness, results and responsibility. Professional development and personal health are valued and encouraged. There are good opportunities for internal career mobility, health promotion and a good balance between work and private life. An employment with us involves placement in a security class. Usually Swedish citizenship is required. Security vetting with record check will be carried out before employment according to Chapter 3 of the Security Protection Act. Employment includes an obligation to be war-posted and to serve abroad. The meaning of this varies depending on the type of position. CV and personal letter must be attached to the employment application. If you proceed in the employment process, certified copies of grades and certificates must always be presented. Calls from external recruitment companies and salespeople are not welcome.Are you a structured, service-oriented and meticulous person with experience in equivalent work and continue to feel curious about supporting high-level managers. Do you like days that are never the same and do you have the ability to switch between a calm pace and quickly needing to solve a complex task? Then this might be for you! The Air Force Staff is in an expansive development period where successful management support is crucial. We are now looking for an executive secretary who wants to be part of our development journey and support managers. Main responsibilities As an executive…

Overview

Type

job

Status

active

Visibility

public

City

Uppsala

GPS

59.8520701, 17.7188369copyopen in

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6

Published

26. 6. 2026

Edited

5. 8. 2026

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