Executive Secretary

Description:

Uddevalla – a place for a lifetime Welcome to become part of our growing municipality - and to work together with us to provide our residents with even better service. We offer an attractive workplace that gives you great opportunities to develop in your professional role. Our goal is for everyone to thrive and grow - throughout an entire career. We also want to develop as an employer and actively work to make the best use of your knowledge and commitment. We appreciate and encourage co-creation from everyone. Uddevalla Municipality is a beautiful place by the sea in the heart of Bohuslän. We believe in open and positive collaboration between municipality, education, business, and culture. We hope you will enjoy working with us! About the job As an executive secretary at the municipal administration office in Uddevalla Municipality, you will have a central role where you become an important part of our organization. Your workday will be dynamic and varied, where structure, creativity, and flexibility are your best friends. You will have administrative tasks, facilitate communication, and ensure that our processes run smoothly. Your service-oriented approach will contribute to a positive work environment and support our goal of thriving and growing together. You will be part of the Legal and Administration Unit, which in the organization is placed under the Deputy Municipal Director. Job duties As an executive secretary, you will have a central role in our organization working closely with our leading politicians. Your duties will be both varied and challenging, and you will contribute to ensuring efficient and smooth administration within the municipality's operations. Your main tasks will include: Administrative support to municipal and opposition councilors with a focus on planning and organizing meetings and events. Physical and digital mail handling as well as registration and processing in document and case management systems. Secretarial work and minutes-taking at meetings. Administrative coordination of the municipality's insurance. Participating in the election office, which during elections may involve work outside regular working hours. In this role, you need to be structured and flexible, with strong personal maturity that enables you to handle varied tasks and priorities. Who are we looking for? We are looking for someone who is engaged, service-oriented, independent, and unpretentious. As an executive secretary at the municipal administration office, you will play an important role in supporting our political leadership. You are flexible and stable, with the ability to handle varied tasks in a structured manner. We value your creativity and personal initiative, which is important for us to continue developing our operations. To thrive in this role, we see that you have: A natural talent for building relationships and meeting others with a positive attitude. The ability to organize and structure your work, but also to quickly adapt and prioritize when needed. Creativity and innovation in your problem-solving approach. If you want to help develop Uddevalla and provide our residents with excellent service, we look forward to your application! Qualifications - Post-secondary education in administration, public administration, or equivalent work experience. - Several years of experience with qualified administrative work in public sector, preferably as an executive secretary or management assistant at central level in a municipality or region. - Good knowledge of Office 365 and experience with independent work in document and case management systems. - Very good knowledge of Swedish, both written and spoken. - Great consideration will be given to personal qualities. A written work test for minutes-taking and similar will be submitted by final candidates in the recruitment process. Employment is subject to required decisions being made. For positions where work involves direct and regular contact with children and young people, as well as for activities under the Act on Support and Service for Persons with Certain Functional Impairments, care and services, health and medical care, psychiatric care, and substance abuse care, a valid extract from the police criminal record must be presented or submitted before employment. Keep in mind that it can take time to get the extract, so order it in good time so the recruitment process is not delayed. When you apply for a job with us, your application is saved. This is because we are a public sector organization. Your application becomes a public document once we have received it. This means that application documents and information about who has applied for a position can be requested by anyone. If you have a protected identity, you should not submit your application digitally but instead contact the person listed as the contact person in the ad. For those who are not citizens of the EU/EEA area, a work permit is required; this does not apply to those with permanent residence permits. The work permit must be presented at the interview. In the link below you will find compiled information about the most important benefits available in the collective agreement that we have in Uddevalla Municipality. The information covers vacation, salary and compensation, parental leave, insurance, competence development, and pension. Say hello to your collective agreement 2024 We politely but firmly decline direct contact from staffing and recruitment companies as well as sellers of additional job postings.Uddevalla – a place for a lifetime Welcome to become part of our growing municipality - and to work together with us to provide our residents with even better service. We offer an attractive workplace that gives you great opportunities to develop in your professional role. Our goal is for everyone to thrive and grow - throughout an entire career. We also want to develop as an employer and actively work to make the best use of your knowledge and commitment. We appreciate and encourage co-creation from everyone. Uddevalla Municipality is a beautiful place by the sea in the heart of Bohuslän. We…

Overview

Type

job

Status

active

Visibility

public

City

Uddevalla

Address

Varvsvägen 1

GPS

58.348458, 11.8850876copyopen in

Email

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Phone

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Views

9

Published

16. 6. 2026

Edited

31. 7. 2026

Specifications