The position is located at the Buildings Department, which is part of the university administration. The university administration serves as the support and service function for university leadership and core activities in research and education.
The Buildings Department is responsible for everything from strategic facility planning, renovation and new construction projects, ongoing facility administration and contract management, room and exam scheduling, to work with environmental issues, physical work environment, and facilities maintenance.
The department has a strong focus on service and professional conduct and meets operational needs with high competence and quality. Good cooperation between the department's different units and functions, as well as within the university administration as a whole, is of great importance. Business development is a natural part of the work and involves being responsive, innovative, and open to testing and implementing new technologies and working methods.
The Facilities Maintenance Unit, which has been Swan-certified since 2017, is responsible for facilities maintenance operations at the university and ensures that the facilities maintain the highest possible quality. The unit employs approximately 100 service assistants, six service leaders, one finance administrator, and one assistant facilities manager, with the latter three functions reporting directly to the facilities manager. Service leaders and service assistants are located at eight campus areas where they perform their duties. The assistant facilities manager is located at the Facilities Maintenance Unit and reports to the facilities manager.
Duties
As assistant facilities manager for the facilities maintenance unit, you will assist the facilities manager in daily operations and provide close support to the service leaders (group leaders). This involves assisting the facilities manager in leading, directing, planning, and following up on facilities maintenance operations.
Main duties:
Assist the facilities manager in executing tasks within personnel management and work environment responsibility at the unit, and when needed, in conducting employee and salary discussions.
Assist the facilities manager with responsibility for managing the facilities maintenance unit's budget for personnel costs, operating expenses, and inventory costs.
Assist the facilities manager with procurement and requisitions.
Support service leaders in their leadership, work environment efforts, scheduling, and quality work.
Together with the facilities manager and service leaders, drive change and development initiatives.
Assist with responsibility for recruiting and onboarding new service leaders and service assistants.
Participate practically in facilities maintenance operations when needed.
The position involves ensuring clear objectives and expectations, appropriate staffing levels, and a well-functioning and efficient operation. Administrative tasks such as reporting in the university's personnel system and ordering materials and equipment are also part of the position.
Qualifications
We are looking for someone with secondary education. You have documented several years of experience in facilities maintenance operations, including several years of experience managing larger staff groups. For us, it is important that you can create commitment and move the unit forward through clarity and presence. Additionally, you have documented completed leadership training, or equivalent competence that the employer deems equivalent, as well as experience in driving systematic work environment efforts with good results. You have good computer skills and experience working with administrative and personnel-related systems.
You are a good communicator and express yourself correctly and clearly in Swedish, both verbally and in writing, and have good knowledge of English.
Great weight will be placed on personal suitability. We expect you to be an engaged and confident leader who can inspire your colleagues and create good conditions for collaboration and development. You are responsive to operational needs and have the ability to see opportunities for improvement and change.
As a person, you are self-driven, structured, and thorough. You are comfortable working both independently and in teams, even during periods of high pace. You are service-oriented, have a professional demeanor, and enjoy meeting people.
Additional merits
Experience working in a large and complex organization with many contact points.
About the Employment
The employment is permanent (probation may apply). The position is full-time. Start date December 1, 2026 or by agreement. Location: Uppsala
Information about the employment is provided by: Building Director Peter Elenfalk, mobile: 070-167 95 40 or [email protected].
Welcome to submit your application by August 24, 2026, UFV-PA 2026/2207.
Uppsala University is a broad research university with a strong international standing. The ultimate goal is to conduct education and research of the highest quality and relevance to make a difference in society. Our most important asset is all 7,500 employees and 53,000 students who, with curiosity and commitment, make Uppsala University one of the country's most exciting workplaces.
Read more about our benefits and what it is like to work at Uppsala University
https://uu.se/om-uu/jobba-hos-oss/
The employment may be subject to security clearance. As a condition of employment, applicants must be approved through security clearance.
We decline offers of recruitment and advertising assistance.
Applications are received through Uppsala University's recruitment system.
Labor representatives: Saco-S - [email protected], Seko - [email protected], ST (OFR/S) - [email protected]The position is located at the Buildings Department, which is part of the university administration. The university administration serves as the support and service function for university leadership and core activities in research and education.
The Buildings Department is responsible for everything from strategic facility planning, renovation and new construction projects, ongoing facility administration and contract management, room and exam scheduling, to work with environmental issues, physical work environment, and facilities maintenance.
The department has a strong focus on service and…